Operations Executive Assistant (Job ID: RAQDJ1)

🚀 Operations Executive Assistant

Job ID: RAQDJ1
Industry: Business Consulting 📊
Location: LATAM / South Africa 🌍
Job Type: Part-Time (30 Hours per Week)
Schedule: Monday–Friday
⏰ 8:30 AM – 11:30 AM & 4:30 PM – 7:30 PM EST (Flexible if needed)
Salary: 💰 $8–$10 per hour
Start Date: ASAP
🌟 Grow With a Strategic Consulting Firm

We’re hiring a high-performing Operations Executive Assistant to support a growing business consulting firm focused on delivering strategic, technical, and operational solutions to clients.

This is a high-impact role where you’ll act as both a right-hand Executive Assistant and Operations Coordinator , helping manage client relationships, streamline workflows, and support business growth.

If you're organized, proactive, and systems-minded , this is a fantastic opportunity to grow alongside a relationship-driven consulting business . 📈
🎯 About the Role

This position blends executive support, client coordination, and operational management . You'll help manage communications, coordinate scheduling, support onboarding, and improve internal processes.

The ideal candidate is someone who thinks ahead , enjoys building structure , and thrives in a fast-paced consulting environment .

You won’t just follow processes — you’ll help improve and scale them . ⚙️
🛠️ Key Responsibilities
📅 Executive Support & Calendar Management

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Manage calendar scheduling and meeting coordination

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Prepare agendas and organize meeting logistics

- Support travel planning when needed

📩 Inbound Communication & Scheduling

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Monitor inbound communication across email, LinkedIn, Slack, and more

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Track conversations and ensure timely follow-ups

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Coordinate networking calls, business meetings, and client discussions

📄 Client Onboarding & Contract Coordination

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Support proposals, NDAs, and contract workflows

- Coordinate documentation for onboarding

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Track contract status and assist with updates

🧠 CRM & Process Management

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Maintain CRM records in HubSpot

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Support systems using Notion, Google Workspace, and Claude Cowork

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Help organize dashboards and internal tracking

🤝 Customer Success & Relationship Support

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Coordinate client communications and check-ins

- Track relationship touchpoints

- Support customer success workflows

⚙️ Process Improvement & Operational Support

- Identify workflow improvements

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Support automation and AI-driven processes

- Help scale operational systems

✅ Qualifications & Skills
Must-Have

✔️ Experience as Executive Assistant, Operations Coordinator, or similar role
✔️ Experience with HubSpot, Notion, Google Workspace , or similar tools
✔️ Strong calendar management and scheduling experience
✔️ Experience supporting proposals, contracts, or documentation workflows
✔️ CRM experience (HubSpot or similar)

✔️ Strong organizational and multitasking skills
✔️ Excellent English communication skills
🌟 Preferred

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Experience supporting consulting or professional services firms

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Client onboarding or customer success experience

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Familiarity with AI tools (ChatGPT, Claude, etc.) 🤖

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Experience with workflow design or process documentation

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Interest in supporting mission-driven leadership

🧠 Ideal Candidate Traits

✨ Highly proactive and anticipates needs
✨ Strong ownership and accountability
✨ Detail-oriented and structured

✨ Comfortable suggesting improvements
✨ Strong critical thinking and problem-solving skills
✨ Clear and confident communicator
✨ Thrives in fast-paced, tech-forward environments
🚀 Why You’ll Love This Role

- Work with a growing consulting firm

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High-impact role with ownership and visibility

- Flexible split-shift schedule

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Opportunity to improve systems and operations

- Long-term growth potential

🌟 Ready to become the operational backbone of a growing consulting business?
Apply now and help build scalable systems that drive success.

Originally posted on Himalayas