Operations & Executive Assistant

RYZ Labs is looking for a highly skilled Operations & Executive Assistant to join one of our clients’ teams. In this role, you will work directly with the Founder & CEO, owning his inbox, calendar, and the company's administrative engine. As the company scales, so does your scope. Qualifications: - 3+ years in operations, executive assistance, or chief-of-staff-style roles, ideally supporting a founder or executive at a startup - Excellent written and spoken English (written communication goes directly to US enterprise customers) - Ruthlessly organized and self-directed with a strong ability to manage ambiguity without dropping balls - Fluent across modern tools — Google Workspace, Slack, Notion/Linear, Ramp, DocuSign, Rippling — with daily use of AI tools to accelerate workflows - Available during US Central Time business hours with high responsiveness and total discretion for sensitive data - You build processes that outlive you and prefer owning outcomes over waiting for instructions Key Responsibilities: - Own the CEO’s calendar and inbox — triage email daily, draft replies, schedule demos, protect focus time, and ensure sub-24-hour response times - Tee up sales and CS calls — shadow demos to learn the product, prepare account briefs/agendas beforehand, and manage follow-ups after - Run the recruiting workflow end to end — coordinate partners, schedule interviews, track candidates, and manage work-trial logistics - Run finance and vendor ops — process invoices, prep expense approvals via Ramp, track subscriptions, and keep clean records - Route documents and signatures — manage DocuSign flows for customer agreements and contractor paperwork end to end - Keep compliance green — manage Vanta tasks, policy approvals, and training completions across the team within a SOC 2 environment - Manage new team member onboarding and offboarding end to end — accounts, access, Rippling setup, and day-one planning - Track every commitment — maintain running lists of promises made in meetings and ensure execution or escalation - Build and refine operational processes that help the company scale from 30 to 100+ enterprise customers Originally posted on Himalayas