Operations Associate
This is a remote position.
About Teams Squared :
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
Job Description:
We are seeking a highly capable Operations & Executive Assistant to support our internal operations and senior leadership team. This hybrid role blends traditional executive assistance with strategic operational support. The ideal candidate is a systems thinker who thrives in remote environments, excels at managing multiple priorities, and knows how to optimize processes while maintaining a high level of discretion and professionalism.
Responsibilities:
-
Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
-
Manage day-to-day internal operations—track deliverables, optimize workflows, and document SOPs.
-
Coordinate internal communications and ensure seamless information flow across teams.
-
Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
-
Monitor and report on operational KPIs, deadlines, and progress for internal projects.
-
Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
-
Maintain and improve digital systems including project management tools and internal databases.
-
Liaise with external vendors and partners as needed on behalf of leadership
Requirements
-
Minimum of 3+ years experience in operations, administration, or executive support roles.
-
Proven success in supporting C-level or executive leadership in fast-paced, remote environments.
-
Strong technical proficiency in Google Workspace, Excel/Sheets, Slack, Zoom, and project management platforms such as ClickUp, Asana, or Trello.
-
Exceptional written and verbal communication skills with high attention to detail.
-
Excellent organizational and time management abilities.
-
Self-starter with the ability to anticipate needs and work independently.
-
Experience developing and improving workflows, documentation, and internal processes.
-
Comfortable working with confidential information and maintaining discretion.
Benefits
- Opportunity for 100% remote work.
- Competitive compensation package.
-
Access to tools and platforms that support your work.
-
Continuous learning and growth opportunities.
If you are passionate about operational excellence and thrive when providing high-impact support to leadership, we encourage you to apply!
Note: Only shortlisted candidates will be contacted for further discussions.
Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.
Originally posted on Himalayas