NetSuite Administrator

The NetSuite Administrator exists to own, operate, and continuously improve Omilia 's Oracle NetSuite ERP environment — a complex OneWorld setup spanning four legal entities with multi-currency, multi-book accounting, ARM-driven revenue recognition, and live Greek fiscal compliance. This role is the single point of technical accountability for NetSuite at Omilia , sitting at the intersection of Finance operations and enterprise systems. The successful individual works autonomously as a trusted partner to Finance, Engineering, and external auditors, ensuring the system is always audit-ready, integrated, and aligned to business needs.
Accountabilities

- Own and govern the NetSuite ERP environment end-to-end, including system health, change control, and continuous improvement across all subsidiaries.

- Ensure the integrity and accuracy of multi-book accounting, intercompany transactions, and consolidated financial reporting in NetSuite OneWorld.

- Maintain and evolve the Advanced Revenue Management (ARM) module to support compliant, audit-ready revenue recognition under IFRS 15 / ASC 606.

- Act as the primary technical owner of NetSuite integrations, ensuring reliable data flow between NetSuite and billing, CRM, and payroll platforms.

- Sustain audit readiness across SOC 2, PCI-DSS, and statutory frameworks by maintaining system documentation, access controls, and change evidence.

- Drive NetSuite development and improvement projects, liaising with implementation partners and evaluating SuiteApps to expand system capabilities.

Key Responsibilities

- Manage user roles, permissions, and access controls across all subsidiaries within the OneWorld environment.

- Maintain and improve saved searches, custom reports, dashboards, and KPIs for Finance and Leadership stakeholders.

- Administer accounting period opens/closes and coordinate month-end and year-end system tasks.

- Configure and maintain Advanced Revenue Management (ARM) — Revenue Arrangements, Revenue Elements, and Recognition Rules — for SaaS subscription contracts.

- Troubleshoot revenue recognition discrepancies across primary and secondary accounting books.

- Administer multi-book accounting setup (primary EUR/USD and secondary EUR/USD books) and monitor intercompany transaction matching, elimination entries, and FX postings.

- Maintain and troubleshoot integrations between NetSuite and third-party platforms including billing, CRM, and payroll systems.

- Build and maintain saved searches, SuiteQL queries, and workflows to automate Finance operations.

- Support the myDATA integration for Greek VAT and fiscal reporting compliance.

- Maintain change logs, system documentation, and control evidence for internal and external auditors.

- Lead or participate in NetSuite improvement and implementation projects, and evaluate SuiteApps or third-party tools to expand capabilities.

Requirements

- 4+ years of hands-on NetSuite administration experience.

- Proven experience with NetSuite OneWorld in a multi-subsidiary, multi-currency environment — non-negotiable.

- Strong working knowledge of NetSuite multi-book accounting (primary and secondary books).

- Experience configuring the Advanced Revenue Management (ARM) module.

- Proficiency in SuiteQL for custom reporting and data extraction.

- Solid understanding of accounting fundamentals: debits/credits, intercompany eliminations, FX revaluation.

- Ability to work independently with minimal supervision in a remote setup.

- Strong written and verbal English communication skills.

Nice to have:

- SuiteScript 2.x experience for workflow automation and scripting.

- IFRS 15 / ASC 606 revenue recognition in a SaaS context.

- IFRS 16 lease accounting in NetSuite.

- Fixed Asset Management (FAM) module experience.

- Experience integrating NetSuite with billing platforms such as Nue, Zuora, or Salesforce CPQ.

- Exposure to Greek myDATA or similar e-invoicing and fiscal reporting integrations.

- NetSuite Admin