Logistics / Admin Operations Coordinator
This is a remote position.
Logistics / Admin Operations Coordinator
Full-Time | USA Hours
We are hiring a proactive, highly organised Logistics and Admin Operations Coordinator to manage day-to-day operations, coordinate orders and deliveries, support company systems, and solve problems independently.
Candidates must be available to work a full 8-hour shift , either:
8:00 AM–4:00 PM EST or
9:00 AM–5:00 PM EST
This role is ideal for someone who is tech-savvy, detail-oriented, dependable, and confident managing multiple responsibilities without constant supervision.
Requirements
Key Responsibilities
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Coordinate orders from purchase through fulfilment and delivery
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Communicate with customers, suppliers, warehouses, shipping carriers, and internal teams
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Track shipments, follow up on delays, and resolve delivery or logistics issues
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Manage invoices, subscriptions, purchase orders, sales orders, and operational reports
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Maintain accurate customer, order, inventory, and shipping information across company systems
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Troubleshoot technical and operational problems independently
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Create and maintain templates, forms, documentation, reports, and workflows
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Follow up consistently to ensure tasks are completed and nothing is missed
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Assist with customer onboarding and post-sale operational requirements
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Identify inefficiencies and help improve company processes and automations
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Support management with reports, research, data entry, and special projects
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Handle sensitive company and customer information professionally and confidentially
Required Skills and Capabilities
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Excellent problem-solving and critical-thinking skills
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Strong logistics, coordination, and follow-up abilities
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Highly organised, accurate, and detail-oriented
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Able to manage multiple tasks, deadlines, and priorities
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Confident working independently and taking full ownership of responsibilities
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Strong written and verbal communication skills
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Tech-savvy, resourceful, and able to learn new systems quickly
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Comfortable working with spreadsheets, reports, databases, and online platforms
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Able to investigate issues, find solutions, and communicate clear updates
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Reliable, responsive, and available during required USA working hours
Benefits
Experience with the following is a strong advantage:
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Zoho applications, including CRM, Books, Inventory, Analytics, WorkDrive, Forms, Flow, People, Sign, SalesIQ, and related integrations
- Shopify and e-commerce order management
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Shipping platforms, fulfilment systems, inventory management, and delivery coordination
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Workflow automation and system integrations
- Customer service or operations support
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Reporting, data analysis, and process documentation
IMPORTANT: Only apply if you are available full-time, can work USA hours, and have the skills listed above.
Originally posted on Himalayas