Listing Coordinator (Real Estate)
This is a remote position.
We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities.
The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.
Key Traits for Success:
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Thrives under pressure and enjoys a fast-paced environment
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Exceptional task management and organizational skills
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Comfortable asking clarifying questions to multiple team members
- Self-confident with a proactive mindset
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Takes ownership of responsibilities and drives execution
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Direct communicator who can handle strong personalities
- Open to feedback and focused on growth
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Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
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Well-spoken, professional, and client-service minded
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Strong problem-solver who anticipates needs without being asked
Systems & Tools You’ll Use:
- Google Suite (Docs, Sheets, Forms, etc.)
- Dotloop (Transaction Management)
- Follow foUp Boss (CRM)
- Todoist (Task Management)
- SWIFT (Listing Management Platform)
- PadSplit Marketplace (Listing Platform)
Responsibilities Include (but are not limited to):
Listings Support:
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Create Google Drive folders for all listings and pull required documents
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Prep listing agreements and documents in Dotloop
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Data entry and preparation of listings in SWIFT
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Grow into responsibility of pushing listings live
- Finalize listing setup post-launch
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Track and monitor paperwork and signatures
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Maintain monthly financial reports for PadSplit properties
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Keep all team and seller inventory spreadsheets updated
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Collect showing feedback and communicate with team and sellers
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Notify occupied properties of showings (Padsplit properties)
- Organize incoming offers on listings
- Maintain PadSplit Marketplace listings
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Execute listing checklists for all active properties
- Reverse prospecting tasks as needed
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Manage Follow Up Boss Deal Board for seller transactions
Additional Support:
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Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
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Manage and assign incoming Padsplit Marketplace leads
- Support general team operational needs
Requirements
Ideal Candidate Has:
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Real estate experience in the state of Georgia
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Strong working knowledge of Google Suite tools
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Experience using CRM systems like Follow Up Boss
- Ability to learn new platforms quickly
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Highly organized with utmost attention to detail
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Strong communication skills, both written and verbal
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Ability to prioritize and multi-task in a fast-paced environment
A solutions-oriented mindset
Benefits
Originally posted on Himalayas