Licensing & Data Entry VA (Cannabis Industry)

Work hours: Monday–Friday, overlap 4+ hours with 9:00 AM–6:00 PM Eastern Time (choose your remaining hours) ----------------------------------------------Compensation:---------------------------------------------- $4.00 USD per hour Weekly pay via Payoneer (your choice) Contractor role (no additional benefits, stipends, or equipment provided) ----------------------------------------------About Blue Skies---------------------------------------------- Blue Skies Cannabis Consulting helps startups, dispensaries, cultivators, and investors succeed in regulated markets. We specialize in state & local licensing, compliance and risk management, project management, and training—currently focused on Massachusetts, New York, New Jersey, and Connecticut. We value professionalism, trust, and social equity—and we run on ClickUp and Google Workspace to keep projects organized and moving. ----------------------------------------------The Role---------------------------------------------- We’re hiring a detail-obsessed Virtual Assistant to support our licensing team with application assembly, structured data entry, task coordination, Google Drive organization, and other tasks as needed. You’ll help turn complex regulatory requirements into clean checklists, track client documents, and keep applications on schedule. This role is ideal if you love operations, documentation, and learning new rules fast. ----------------------------------------------Key Responsibilities---------------------------------------------- ----------------------------------------------Licensing support & applications Populate application forms and templates; ensure all required fields, attachments, and signatures are complete Organize exhibits (PDFs, naming conventions, hyperlinks, bookmarks) Track municipal and state deadlines; update ClickUp timelines and task statuses Prepare client-facing document requests and checklists; follow up professionally ----------------------------------------------Data entry & quality control Enter and maintain structured data in Sheets (owners, entities, IDs, addresses, SOP crosswalks) Perform QA checks for accuracy, formatting, and version control ----------------------------------------------Project coordination Manage ClickUp tasks, dependencies, and automations; assign subtasks and set due dates Maintain clean Google Drive hierarchies; enforce file naming/versions ----------------------------------------------Daily communication Send daily 2–5 minute video updates (Loom/Google Meet recording) covering progress, blockers, and next-day plan Respond to tea ---------- ssages within agreed SLA during overlap hours ----------------------------------------------Research & templates Extract requirements from RFPs/regulations into checklists Update internal SOPs and template libraries as rules evolve ----------------------------------------------Flexibility: Be open to other tasks that may come up across the business ----------------------------------------------Minimum Qualifications---------------------------------------------- 1–2+ years of VA, project coordination, or operations experience Excellent English (written & spoken); concise, professional tone Comfortable recording and sending daily video updates (Loom or equivalent) Strong ClickUp user (custom fields, views, dependencies, automations) Google Workspace power user (Docs, Sheets, Drive, Gmail, Calendar, Slides; mail merge is a plus) Document & PDF skills: combine, compress, OCR, bookmark, hyperlink, and reformat Detail orientation: near-zero error rate; follows naming and versioning rules High integrity with sensitive data (IDs, financials, ownership docs) ----------------------------------------------Nice-to-Have (Big Plus)---------------------------------------------- Experience with regulated industries (government filings, legal, finance, healthcare) Familiarity with U.S. cannabis licensing or terms like entity disclosures, background ch