Legal Assistant

Job Title: Legal Assistant

Position Type: Full-Time, Remote

Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars)
About the Role:

Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work.
Responsibilities:

- Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance.

- Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable.

- Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines.

- Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics.

- Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented.

- Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review.

- Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems.

- Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed.

What Makes You a Perfect Fit:

- Exceptionally organized and detail-oriented.

- Skilled multitasker, able to manage multiple cases simultaneously.

- Strong written and verbal communication.

- Comfortable with technology and legal practice software.

- Proactive in anticipating attorney and client needs.

Required Experience & Skills (Minimum):

- 2+ years administrative or legal support experience.

- Proficiency with Microsoft Office/Google Workspace.

- Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther).

- Strong typing, formatting, and proofreading skills

Ideal Experience & Skills:

- Knowledge of e-filing systems for state and federal courts.

- Exposure to litigation, corporate, or compliance practice areas.

- Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time).

- Basic legal research experience using Westlaw, LexisNexis, or government databases.

What Does a Typical Day Look Like?

A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will:

- Prepare and format documents — ensuring filings, contracts, and letters are accurate, compliant, and free of errors.

- Manage calendars and deadlines — scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed.

- Coordinate case files — maintaining organized, up-to-date records in case/document management systems.

- Support filings and compliance — preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met.

- Communicate with clients — drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience.

- Assist with billing and reporting — tracking attorney hours, preparing invoices, and updating billing records.

In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation.
Key Metrics for Success (KPIs):

- Zero missed court or filing deadlines.

- All client files current and audit-ready.

- 100% error-free document preparation.

- Attorney calendars consistently updated