Junior Project Manager for Speaker

This is a remote position. About the Role: We’re looking for a Junior Project Manager to assist our Speaker Managers in their day-to-day tasks. Responsibilities: - Email Management:Efficiently follow up on project management-related emails and provide responses to basic organizational queries. - Data Management:Maintain and update spreadsheets and databases, including tasks such as keeping contact details current and recording meeting attendance. - Meeting Coordination:Organize and execute meeting chase activities, ensuring that meetings occur as scheduled. - Client Call Management:Organize client calls, coordinating schedules and logistics for seamless client interactions. - Interdepartmental Collaboration:Foster and maintain smooth collaboration and support with Ad hoc task with other departments within the organization, promoting a cohesive work environment. - Document Preparation:Prepare necessary documents using platforms such as Google Drive and iCloud, ensuring that all required materials are readily available for project management tasks. - Liasing with Board Members:Outreach to Board Members to ensure scheduling accuracy - Opportunities for Growth:Our organization is committed to your growth and success and prioritizes personal and professional development. This role offers an opportunity for skill enhancement and is a stepping stone to more senior positions. Requirements Mandatory Requirements: Project Management Experience: Previous experience in project management, demonstrating an understanding of project management principles. Process Orientation: Strong orientation toward structured processes and methodologies. Pursuit of Excellence: Ambition towards excellence with natural proclivity for growth. Growth : Sincere desire for personal and professional development Communication Skills: Excellent verbal and written communication skills in English, with a professional business standard. Must be friendly, professional, and discreet in all client interactions. Adaptability: Demonstrated ability to thrive in a fast-paced and rapidly changing environment. Must be flexible, adaptable, and maintain a positive attitude. Task Management: Capable of autonomously prioritizing and organizing daily workloads while consistently meeting deadlines. Must take ownership of assigned tasks. Organizational Skills: Highly organized with keen attention to detail. Proactive and capable of problem-solving. Must excel at multitasking and be able to work independently, following established processes and protocols. Autonomous Work: Ability to work with minimal direct guidance once familiar with the workflow and typical responsibilities. Software Proficiency: Proclivity towards technology Cross-Functional Collaboration: Willingness to collaborate on various projects and with different departments, promoting a cross-functional approach. Event Experience: Experience in event management, demonstrating the ability to plan, coordinate, and execute events effectively. Team Player: A valuable team member who works effectively with colleagues. Language: English is the native language. Nice to Have: Marketing Experience: Previous involvement in marketing activities, with an understanding of marketing strategies and tactics. CRM System Experience: Familiarity with Customer Relationship Management (CRM) systems, particularly Zoho CRM or similar platforms, would be a plus. Technical Knowledge: Proficiency in using iCloud and Google Suite apps, and familiarity with Zoho Suite (desirable: Zoho CRM, doodle, Google Calendar). This includes the ability to navigate and efficiently utilize these applications. Special Time Requirement: General Availability: The candidate must have general availability on weekdays between 3 and 6 pm CET. This availability ensures they can attend to routine tasks and communications during these hours. Peak Availability (March to June): Between March and June, the ca