Job Title: Billing & Invoicing Specialist (Full-Time VA) — Marketing Agency

About Us We're a marketing agency working with high-ticket financial services clients. We run a team of salespeople (setters and closers) and marketing contractors, and we need someone meticulous to own our billing operations end-to-end. What You'll Do You'll be the person who makes sure money moves correctly in and out of the business. Specifically: - Manage our billing system and own the full invoicing cycle for clients - Calculate and process commission payouts for salespeople (setters, closers) based on deal data — accuracy is non-negotiable here - Process payments and reimbursements for marketing contractors (UGC creators, media buyers, freelancers) - Reconcile invoices against payments received and flag discrepancies - Maintain organized records of every transaction — who got paid, how much, when, and why - Chase down missing information from team leads when payouts are unclear - Send payment confirmations and follow up on overdue client invoices - Build and maintain a clean monthly close process so we always know where we stand - Identify errors, overpayments, or missed billings before they become problems Who You Are 2+ years of experience in billing, bookkeeping, accounts payable/receivable, or finance VA work Obsessive about accuracy — you double-check your work and catch your own mistakes before anyone else does Advanced Google Sheets skills — formulas, pivot tables, conditional formatting (we run everything in Sheets) Comfortable with numbers and reconciling multi-source data Organized to a fault — if something falls through the cracks on your watch, you treat it as a serious problem Proactive communicator — you raise issues early instead of waiting to be asked Discreet and trustworthy — you'll see sensitive financial information daily Strong English Why This Role You'll work directly with the founder and own a critical function. No layers of bureaucracy. If you're sharp, you'll have a long-term home here with raises tied to performance. How to Apply To filter out copy-paste applicants, please do the following: - Start your message with the word "Reconciled" so I know you read this carefully. - Record a Loom video (3–5 minutes) walking me through the billing, invoicing, or finance work you've done in previous roles. -Show me actual examples on screen if possible — spreadsheets you've built, processes you've owned, problems you've solved. Applications missing either of the above will not be reviewed.