Head of Product Marketing

Hours: Full-time Time-Zone: U.S. Central Time (CST) or significant overlap Terms: Independent Contractor Compensation: $1600 Hiring Process: Application → Interview → Take-Home Assessment → CEO Interview → References & Background Check ABOUT THE ROLE Anavah Talent is a fast-growing U.S.-based staffing and recruiting firm that helps companies build exceptional remote teams across the Philippines, Latin America, and South Africa. We're looking for our first dedicated Operations & Finance Lead to become the operational backbone of the business. This role owns payroll operations, contractor administration, client invoicing, HR coordination, operational reporting, and internal systems. Beyond execution, you'll help build the operational infrastructure that allows the company to scale efficiently through better documentation, automation, and process improvement. You'll support approximately 30–50 active contractors while partnering closely with leadership, recruiters, clients, and contractors to ensure operations remain accurate, organized, and scalable. ABOUT YOU Do you enjoy bringing order to fast-moving environments? Are you the person who naturally creates checklists, documents processes, and finds better ways of doing things? This role is ideal for someone who enjoys balancing finance, operations, HR administration, and systems improvement. You take pride in accuracy, meet recurring deadlines without constant oversight, and constantly look for opportunities to reduce manual work through better processes and automation. If you're excited about helping build the operational foundation of a growing U.S. startup, we'd love to meet you. RESPONSIBILITIES: Payroll & Finance Operations Own and continuously improve the end-to-end payroll and finance operations function. - Own two monthly contractor payroll cycles using Wise - Review contractor timesheets, invoices, reimbursements, bonuses, deductions, and adjustments - Validate payroll data and investigate discrepancies before approval - Prepare payroll approval summaries and recommendations for leadership - Maintain and improve the Contractor Masterfile and payroll controls - Process contractor rate increases and compensation changes - Support month-end financial reconciliation and reporting - Manage Stripe subscriptions and recurring billing - Maintain accurate financial and operational records - Identify weaknesses in existing financial processes and implement stronger controls Client Billing & Business Operations Build reliable systems for client billing and day-to-day business operations. - Own preparation and reconciliation of client invoices - Investigate and resolve billing discrepancies - Establish standardized billing workflows and controls - Maintain Monday.com boards, operational trackers, and business systems - Build reporting that gives leadership visibility into operational performance - Maintain organized HR, finance, and operational records - Coordinate recurring operational meetings and administrative workflows - Support leadership with cross-functional operational initiatives - Identify operational bottlenecks and implement solutions Contractor Operations & People Administration Own the contractor lifecycle and create a consistent, scalable contractor experience. - Manage contractor onboarding and offboarding workflows - Maintain Independent Contractor Agreements, tax forms, background checks, and compliance documentation - Establish reliable contractor records and data management processes - Track PTO, contractor changes, compensation changes, and other lifecycle events - Conduct scheduled 7-, 30-, 60-, 90-day, and annual contractor check-ins - Serve as the primary operational contact for payroll and contractor questions - Coordinate contractor engagement initiatives, anniversaries, and recognition - Identify opportunities to improve the contractor experience and reduce administrative friction Systems, Process Improvem