FSP Vendor Management Specialist

Work Schedule
Standard (Mon-Fri) Environmental Conditions
Office Job Description
Clinical Vendor Oversight Specialist
Make an impact. Advance science. Grow your career.

At Thermo Fisher Scientific, you'll be part of a global team committed to making the world healthier, cleaner, and safer. Every day, our colleagues contribute to groundbreaking research and innovative clinical solutions that help accelerate the development of life-changing therapies for patients around the world.

If you're passionate about clinical operations, vendor management, and driving operational excellence, this is your opportunity to join a collaborative, high-performing team where your work truly makes a difference.
What you'll do

As a Clinical Vendor Oversight Specialist , you will play a key role in ensuring the successful execution of clinical studies by managing relationships with third-party vendors and collaborating closely with cross-functional teams.
Your responsibilities will include:

- Lead the day-to-day oversight and management of third-party vendors throughout the clinical trial lifecycle.

- Develop study-specific vendor management plans, Vendor Oversight Plans, and required vendor documentation in collaboration with Study Management Teams (SMTs), Functional Subject Matter Experts (SMEs), Procurement, and the Biogen FSP Oversight Manager.

- Create, collect, and finalize study vendor specifications in partnership with functional SMEs.

- Ensure study-level vendor timelines, deliverables, and contractual commitments are clearly defined, monitored, and achieved.

- Maintain regular communication with Study Management Teams by providing updates on study progress, vendor performance, risks, and issue tracking.

- Monitor vendor performance through KPIs, governance meetings, and performance management reviews, driving continuous improvement and accountability.

- Organize and lead structured vendor meetings, including agendas, meeting minutes, and follow-up actions.

- Identify, assess, escalate, and proactively mitigate vendor-related risks throughout study execution.

- Drive cross-functional collaboration and problem-solving to ensure timely issue resolution and successful study delivery.

- Partner closely with Functional Quality Representatives (FQRs) to ensure vendor deliverables meet quality standards and comply with study requirements.

- Ensure vendors remain compliant with Good Clinical Practice (GCP), ICH guidelines, regulatory requirements, Biogen policies, and company procedures.

- Facilitate effective communication and collaboration between vendors and internal study teams.

- Maintain accurate and up-to-date vendor and study information within internal technology systems.

- Support invoice transparency by reviewing vendor deliverables, identifying discrepancies or inconsistencies, and notifying the Clinical Trial Lead (CTL) when needed.

- Coordinate study-level vendor performance meetings and support ongoing vendor relationship management.

What we're looking for
Required Qualifications

- 2+ years of experience in Clinical Operations, Clinical Study Management, Vendor Management, or Clinical Operations Management within a Sponsor or CRO environment.

- Experience managing clinical studies while balancing quality, timelines, and budget expectations.

- Demonstrated experience managing third-party vendors and executing study-level vendor oversight activities.

- Proven ability to establish and execute vendor management plans according to study needs.

- Strong project management, risk assessment, contingency planning, communication, stakeholder management, and cross-functional collaboration skills.

- Knowledge of clinical study management across one or more clinical phases (Phase I, II, or III).

- Solid understanding and practical application of Good Clinical Practice (GCP), ICH Guidelines, and global regulatory requirements for clinical development.

- Experience monitoring vendor performance through KPIs, governa