Founder's Associate (Recruiting Ops)

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas . This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity. Why You'll Want to Join - You will be paid in USD (bi-monthly: every 15th and 30th) - Paid Time Off in accordance with company policy - Observance of Holidays per company guidelines - 100% remote setup so you can work wherever you're most productive - This role requires availability during US business hours - Work directly alongside two senior leaders with full visibility into how the business operates - Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment - This role is your career priority, and we will treat it that way What You'll Work On Client and Account Management Support - Support senior leaders in managing active client relationships and keeping accounts organized and progressing - Track client status, hiring needs, and open items across all active accounts - Flag delays, risks, or action items before they become problems - Maintain organized client records and ensure all documentation is current and accessible Recruiting Operations - Review and screen candidates for active client roles using defined criteria and your own judgment - Keep candidate pipelines organized and moving without needing to be prompted - Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively - Coordinate candidate communications and scheduling as needed Documentation and Knowledge Management - Own documentation across active projects, client accounts, and internal processes - Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference - Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads Weekly Presentations and Reporting - Prepare weekly presentations and status updates for senior leadership review - Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports - Ensure leadership walks into every weekly review fully informed without having to chase for updates AI-Native Workflow - Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day - Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task - Proactively identify opportunities to use AI to remove friction and improve the quality of your output What You Bring - Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates - Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement - Experience in an EA, operations, recruiting coordination, or similar high-ownership support role - Excellent written and verbal English communication skills with a polished, professional tone - Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details - Proactive and self-directed — y