Finance Operations Lead

Location: Remote

Engagement type: Full-time

Experience: 4-7 years

Start preference: Only apply if you're ready to join immediately or within 30 days

Compensation: $2000 - $5000 / mo (based on experience and interview)

Company:
About the company

Sanctuary is a US based real estate company that builds nature-led, wellness-centered communities. Our first 135-acre residential community in the Texas Hill Country is designed with:
🌱 Non-toxic materials
💧 Clean water and filtration systems
⚡ EMF-conscious design

🌿 135 acres of preserved land and eco-sensitive planning
🏗️ Masonry construction

We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it's not just where people live - it's how they live.

Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.
The role

We're looking for a Finance Operations Lead who owns the execution layer behind everything we build — draws, lender relationships, insurance, debt tracking, and cashflow visibility. You sit at the intersection of finance, construction, and operations, and you move between all three without losing a beat.

You're the person who builds the system before the chaos arrives. You catch problems before they escalate. You give leadership the real-time clarity they need to make capital decisions with confidence.
Your day-to-day
Capital & Draw management

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Own and manage the full draw cycle for all active development projects across multiple lenders

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Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers

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Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw

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Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks

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Track draw disbursements against approved budgets and flag variances for review

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Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing

Lender communication & relationship management

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Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws

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Build strong, trust-based relationships with lender asset managers, construction monitors

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Navigate lender queries, information requests, and conditions professionally and efficiently

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Ensure all loan covenants, reporting requirements, and draw conditions are met on time

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Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation

Insurance coordination

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Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages

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Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage

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Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow

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Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry

Interest & debt service tracking

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Track interest accruals and payment schedules across all construction and development loans

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Reconcile interest statements from lenders against internal records and flag discrepancies

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Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow

Cashflow & reporting

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Act as the operational bridge between construction and capital teams

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Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs

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Work closely