Executive Virtual Assistant (Operations + Client Experience)

Executive Virtual Assistant (Operations + Client Experience) | 30 hrs/week to start potential to 40 hrs/week| Long Term Role | Work From? Home About Us In Style Home Organizing is a premium home organization and move management company serving high-end clients in New Jersey and Manhattan. We help busy families — especially overwhelmed moms — create calm, functional, beautifully designed spaces. Our team cares deeply about excellence, kindness, and making a meaningful impact in our clients’ lives. We are growing quickly and looking for a high-level Executive Virtual Assistant who can take full ownership of our day-to-day operations so our founder can focus on growth. This is not a basic admin role. This is for someone proactive, organized, resourceful, and excited to be a key part of a premium brand. ? Who We’re Looking For Highly organized and detail-oriented Proactive — anticipates needs before they happen A problem-solver with a “no excuses, only results” mindset Excellent written and spoken English Confident communicating with high-end clients Able to take ownership without hand-holding Creative, with an eye for design and aesthetics Passionate about supporting families and making an impact Loyal, committed, and looking for a long-term role Familiar with the luxury market and premium client expectations *****KEY RESPOSABILITIES***** --Daily Operations & Admin Manage all inbound communication (calls, SMS, DMs, email s) Schedule clients and organizers Manage calendars and coordinate logistics Run our HoneyBook CRM (follow-ups, documents, proposals, pipeline) Handle inbox management and invoicing Send proposals using templates Prepare weekly reports and updates --Client Experience Communicate professionally with high-end clients Ensure every interaction feels polished, warm, and premium Follow up with leads and nurture relationships --Social Media Support Light engagement (replying to comments/DMs) Greeting new followers Encouraging discovery call bookings Basic Canva tasks (resizing, formatting, simple graphics) --Systems & Process Building Help document SOPs Improve workflows Bring ideas to streamline operations --Strategic Partnership Outreach Research potential local partners (interior designers, realtors, moving companies, etc.) Draft outreach messages and coordinate introductions Track conversations and follow-ups Support the expansion of strategic alliances in our service areas ****Tools We Use (Experience is a Plus)**** HoneyBook OpenPhone Canva Instagram Google Workspace ****Schedule & Hours**** 30 hours per week to start Potential to expand to 40 hours per week Monday to Friday starting at, 9:00 AM EST Must be available consistently during these hours ****What We Offer**** A long-term, stable role with room to grow A supportive team that values your ideas and initiative The opportunity to make a meaningful impact on families A company culture built on kindness, excellence, and empowerment Consistent hours and predictable workload Competitive pay based on experience *** How to Apply (Follow These Instructions EXACTLY)**** Applications that do not follow instructions will be deleted. Send to the email address listed on our website: ---------- with the following items The exact subject line of the email should say the following: “I want to work for In Style Home Organizing – Executive Assistant." Your email should include A) a short video (1–2 minutes) introducing yourself. B)- Your resume C)- Your OnlineJobs.ph profile link D)- Your expected hourly rate E- A brief answer to this question: “Tell me about a time you solved a problem before your boss even knew it existed.” Applications that do not follow instructions will be deleted. Thank you, and we look forward to hearing from you!