Executive Assistant to the Managing Director

This is a remote position.

This is a position within Haldren and not with one of our clients.

This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.

This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed.
Key Responsibilities

- Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively

- Track commitments, decisions and action items to ensure consistent follow-through

- Prepare agendas, briefing documents and meeting notes with clear action tracking

- Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism

- Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through

- Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery

- Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through

- Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track

- Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations

- Maintain confidential records, contracts and documentation across shared systems

- Anticipate requirements and proactively resolve issues before they escalate

Requirements

- Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search

- Demonstrated ability to manage complex, high-variability schedules and competing priorities

- Experience coordinating teams, projects and research workstreams in a senior support capacity

- Confident chairing or facilitating meetings and driving outcomes

- Strong written and verbal communication skills to a professional services standard

- Highly organised with reliable follow-through and strong attention to detail

- Sound independent judgement in prioritisation and escalation

- Absolute discretion with confidential information

- Comfortable working across international time zones with flexibility around schedule when required

- Self-directed and effective working remotely

- Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

- Competitive remuneration commensurate with experience

- Remote work arrangement, South Africa-based

- Medical aid contribution

- Paid annual and sick leave

- All South African public holidays observed

- Direct access to senior leadership

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. To learn more about the firm and about our candidate services - please visit US Recruitment Agency, Executive Search & Talent Solutions

Originally posted on Himalayas