Executive Assistant to the CEO (Job ID: KELDJ1R)
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PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
🚀 Executive Assistant to the CEO
Job ID: KELDJ1R
Industry: Oil & Gas / Investment Management ⛽📈
Location: LATAM | Philippines | South Africa | Egypt 🌎
Employment Type: Full-Time
Schedule: 8:00 AM–5:00 PM, 7:00 AM–4:00 PM, or 6:00 AM–3:00 PM CST (based on mutual agreement) ⏰
Compensation: 💰 $8–$12 per hour
Start Date: ASAP
🌟 Become the Right Hand to a CEO Driving High-Stakes Deals & Investments
Are you a highly organized, proactive, and resourceful Executive Assistant who thrives in fast-paced environments?
We're looking for an exceptional Executive Assistant to CEO who can serve as a trusted partner to a successful oil & gas executive and investor based in Dallas, Texas. This is a unique opportunity to work directly alongside a CEO managing multiple businesses, investment opportunities, strategic partnerships, and high-value deals.
If you excel at creating order from complexity, anticipating needs before they arise, and helping leaders operate at their highest level, this could be the career opportunity you've been waiting for. 🚀
🏢 About the Client
Our client is the CEO of an established oil and gas company and the principal of a private investment-focused oil business. He oversees multiple ventures, evaluates investment opportunities, manages strategic partnerships, and makes critical business decisions daily.
With a calendar packed with meetings, negotiations, site visits, and deal evaluations, he needs a trusted Executive Assistant who can help streamline operations, protect his time, and ensure nothing falls through the cracks.
This is an opportunity to work directly with a high-performing executive in a dynamic, entrepreneurial environment where your impact will be felt every day. 🌟
🎯 About the Role
This is not a traditional administrative role.
As the Executive Assistant to CEO , you'll become the operational backbone of the business—managing schedules, communications, travel, projects, and priorities while helping the CEO stay focused on strategic decisions and growth.
You'll act as a:
📅 Calendar Manager
📧 Communication Gatekeeper
✈️ Travel Coordinator
📊 Workflow Organizer
📋 Project & Task Tracker
🤝 Trusted Business Partner
Success in this role requires strong judgment, exceptional organization, discretion, and a proactive mindset.
🔥 Key Responsibilities
📅 Calendar & Executive Scheduling
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Manage a complex executive calendar with multiple stakeholders
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Coordinate meetings with partners, brokers, investors, and industry professionals
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Prepare detailed meeting invitations with context and relevant information
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Protect focus time and prioritize high-value activities
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Deliver weekly calendar overviews highlighting priorities and conflicts
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Coordinate business lunches, dinners, and reservations
✈️ Travel & Logistics Management
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Arrange domestic and international travel
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Coordinate flights, accommodations, transportation, and itineraries
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Prepare organized, easy-to-follow travel plans
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Manage travel preferences, memberships, and loyalty programs
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Ensure all logistics are confirmed well in advance
📧 Inbox & Communication Management
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Perform daily inbox triage and prioritization
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Draft professional responses and correspondence
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Track pending communications and follow-up items
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Ensure important emails never go unanswered
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Handle sensitive and confidential information with professionalism and discretion
📊 Deal Pipeline & Administrative Support
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Maintain organized deal trackers and activity logs
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Monitor deadlines, deliverables, and follow-up requirements
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Organize deal documentation and business records
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Prepare concise executive summaries from reports and supporting materials
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Help create structure ar