Executive Assistant to the CEO

Executive Assistant - DotYeti

Important Note: This position requires overnight-shift hours (1:00 AM - 9:00 AM Philippine Time).

We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.

What you'll do:

-
Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.

-
CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.

-
Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.

-
Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.

-
Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.

-
Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.

-
Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.

Our ideal candidate:

- Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.

- Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.

- With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.

- You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.

- Can work in PST working hours.

Bonus Points for:

- Previous startup and/or design agency experience.

- Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.

What We Offer:

-
Fully Remote Work: Enjoy the flexibility of a remote work environment.

-
Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.

-
Professional Growth: Opportunity to grow with a talented and collaborative team.

-
Competitive Compensation: Competitive salary with yearly and surprise raises.

-
Equipment Allowance: Allowance provided to equip your home office.

Hiring Process:

- Initial Interview

- Second-level Interview

- Final Interview

- Job Offer!

Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.

Originally posted on Himalayas