Executive Assistant to CEO
We are seeking a proactive, detail-oriented, and communicative Executive Assistant to support a dynamic CEO managing four early-stage tech startups in the AI and software development space. This is a full-time remote position with flexible hours, though you must be available for some overlap with GMT 10:00–18:00 to coordinate effectively.
As the right hand to the CEO, you’ll play a critical role in keeping the business—and life—running smoothly. You’ll manage calendars, coordinate meetings, streamline communication, and assist with both business and personal tasks in a fast-paced, startup environment.
Key Responsibilities:
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Manage complex calendars and coordinate meetings across time zones
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Prioritize and handle email correspondence on behalf of the executive
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Track and follow up on tasks, deadlines, and deliverables
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Coordinate internal projects and ensure team members are aligned
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Facilitate communication between the executive and small startup teams
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Organize documents and maintain shared files
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Assist with personal tasks and scheduling (appointments, research, reservations, etc.)
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Identify opportunities to improve workflows and increase efficiency using AI tools and automation
Key Tools:
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Google Workspace (Calendar, Gmail, Docs, Sheets)
- Slack
- Zoom
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Project Management Tools such as Jira or Notion
- AI tools (e.g., ChatGPT)
Requirements:
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Professional fluency in English (spoken and written)
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Minimum 2 years of experience as an Executive Assistant, Operations Manager, or similar role
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Strong organizational and multitasking skills
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High attention to detail and follow-through
- Strong written and verbal communication
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Adaptability to shifting priorities and fast-moving tasks
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Comfortable working autonomously and handling confidential information with discretion
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Tech-savvy with a willingness to learn and leverage new tools
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Experience working in a startup or remote-first environment
What We Offer:
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Full-time remote role with flexible hours
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Opportunity to work closely with an experienced founder
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Exposure to multiple startups in the tech and AI space
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A fast-paced but supportive work environment
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A budget for learning and self-improvement, especially in the AI space
Originally posted on Himalayas