Executive Assistant, Leadership Team Support - Process Improvement

This is a position within Haldren and not with one of its clients.

This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.

Key Responsibilities

- Coordinate candidate and client interviews with discretion and precision

- Maintain confidential records, contracts, and correspondence in shared systems

- Own inbox triage and stakeholder communication to protect executive focus time

- Maintain meeting cadence and ensure decisions and next steps are documented

- Support process improvements for scheduling, document control, and executive workflows

- Manage complex calendars, meeting logistics, and travel coordination (as needed)

- Prepare agendas, briefing packs, and follow-up notes with clear action tracking

Requirements

- 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment

- Advanced calendar management and executive-level coordination capability

- Proficiency with office productivity tools and executive document formatting standards

- Strong written and verbal communication skills in a professional services environment

- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

- Comfort working with confidential information and applying sound judgement

- Ability to work effectively in a remote environment with disciplined time management

Benefits

- Salary range: 460,000 - 600,000

- Remote work arrangement (South Africa)

- Opportunities for professional growth

- Flat management structure with direct access to decision-makers.

- Open communication environment.

- Full medical coverage.

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
​

Originally posted on Himalayas