Executive Assistant - CEO
About the Role
We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.
We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.
Key Responsibilities
1. Executive Operations & Gatekeeping
-
Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
-
Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.
-
Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
-
Handle seamless international travel arrangements, itineraries, and logistics.
2. Data Analysis & Business Intelligence
-
Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
-
Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
-
Conduct research and synthesize complex information into quick, digestible briefs for decision-making.
3. Financial & Administrative Support
-
Assist with financial tracking, expense management, budget auditing, and financial reporting.
-
Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
-
Handle confidential business and financial information with high discretion.
Requirements & Qualifications
-
Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.
-
High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.
-
Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.
-
Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
-
Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
-
Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.
-
Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).
Originally posted on Himalayas