Executive and Operations Assistant | Part time | Remote | PH Based
What to Expect
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Rate: $8.00 USD per hour
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Hours: Part-time (10 hours per week).
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Format: Remote, high-trust virtual support role focused on operational execution and client-flow management.
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Collaboration: Working closely with the founder, Maurine, to ensure daily administrative and business workflows run entirely without friction.
About the Role
This is not a position for passive task-takers. We are looking for a highly professional, meticulous, and process-minded CoWorq er to step in as our Executive & Operations Assistant.
Your main mission is to serve as the operational backbone of the business—owning the administrative lifecycle and client journey from start to finish. If you are a grounded remote worker who thrives on follow-through, takes pride in flawless administrative repetition, and ensures that no detail, calendar invite, or invoice ever falls through the cracks, this role was built for you.
What You'll Be Doing
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Calendar & Appointment Management: Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings.
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Client Onboarding Flow: Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status.
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Document & Agreement Control: Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox.
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Financial Administration: Track customer payments, generate and send professional invoices, and log transaction details accurately within Square .
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Project Tracking & Status Transparency: Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity.
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Meeting Logistics Support: Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.
What We're Looking For (Non-Negotiables)
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Operational Tool Proficiency: Proven, hands-on experience navigating and managing workflows across our core systems:
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Acuity Scheduling (Advanced calendar coordination and setup)
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ClickUp (Task management, statuses, and tracking)
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Square (Invoicing and basic payment tracking)
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Dropbox & Dropbox Sign (File storage and document execution)
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Google Workspace & MS Office (Docs, Sheets, Drive, Excel)
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Zoom (Link generation and cloud recording management)
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Process-Minded Executor: Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time.
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Extreme Attention to Detail: A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client.
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Predictable & Grounded Work Style: You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.
Originally posted on Himalayas