Executive and Operations Assistant

We're looking for an Executive and Operations Assistant to support a busy principal across calendar management, administrative operations, vendor coordination, and recurring business tasks. You will be a trusted partner who keeps things running behind the scenes, handles sensitive information with full discretion, and takes ownership of operational responsibilities without needing to be followed up.

This is a high-trust role. The right candidate is someone who is organized, reliable, and professional in every interaction — someone the principal can hand things off to with full confidence that they will be handled correctly and on time. If you are a strong communicator who takes initiative, manages details without dropping them, and understands that discretion and dependability are non-negotiable in this kind of role, this is a strong fit.
Why You'll Want to Join

- You will be paid in USD (bi-monthly: every 15th and 30th)

-
Paid Time Off in accordance with company policy

- Observance of Holidays per company guidelines

-
100% remote setup so you can work wherever you're most productive

- This role requires availability Monday through Friday, 9 AM to 5 PM US Eastern Time

- High-trust, high-ownership role with direct access to the principal

- Stable, long-term position with clear responsibilities and consistent work

What You'll Work On
Calendar and Scheduling

- Manage the principal's calendar including scheduling meetings, appointments, and calls

- Send reminders and ensure the principal is prepared for upcoming commitments

- Coordinate logistics for meetings and handle reschedules or conflicts proactively

Administrative Support

- Handle day-to-day administrative tasks including email management, document organization, and correspondence

- Draft, review, and send communications on behalf of the principal as needed

- Maintain organized records and files that are easy to access and always current

Operations and Vendor Coordination

- Submit monthly product orders and track delivery and fulfillment accurately

- Coordinate with vendors, suppliers, and service providers on recurring and ad hoc tasks

- Follow up on open items and ensure operational tasks are completed on time without being prompted

Research and Special Projects

- Conduct research on topics, vendors, or opportunities as requested and present findings clearly

- Support special projects and one-off tasks as they arise

- Anticipate needs and stay ahead of recurring responsibilities without waiting to be asked

What You Bring

- Proven experience as an Executive Assistant, Personal Assistant, or Operations Assistant supporting a senior professional or executive

- Excellent written and verbal English communication skills with a professional and polished tone

- High level of discretion and reliability when handling sensitive information and confidential tasks

- Strong organizational skills with the ability to manage multiple priorities simultaneously without dropping details

- Self-directed and proactive with the ability to take ownership of tasks and see them through to completion

- Comfortable working independently in a fully remote environment

- Available Monday through Friday from 9 AM to 5 PM US Eastern Time

Nice to Have

- Experience supporting a founder, entrepreneur, or senior executive in a lean or startup environment

- Background in operations, procurement, or vendor management

- Familiarity with tools such as Google Workspace, Notion, Slack, or similar productivity platforms

- Experience managing recurring administrative or operational workflows

How to Apply
Please include:

- Your updated resume

- A short Loom video (1 to 2 minutes) introducing yourself, describing your experience supporting a senior executive or principal, and explaining how you manage competing priorities and ensure nothing falls through the cracks

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

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