Director of US Payroll and Tax Compliance
About Career Team
Career Team is a US-based organization on a mission to connect great talent with great opportunity. With a growing footprint spanning 15+ US states, we operate with precision, purpose, and a relentless drive to do things differently. Our Philippines-based team is a core part of how we deliver excellence globally — and this role sits at the heart of it.
The Opportunity
We are hiring a Director of US Payroll & Tax Compliance to lead our payroll operations from the Philippines. This is a senior-level, people-first, technically demanding role — and we are looking for someone who is genuinely excited by all three of those things.
You will be our ultimate authority on US multi-state payroll and tax compliance, while simultaneously leading and scaling a dedicated PH-based payroll team. You will report directly to the VP of Human Resources and serve as a key advisor to the C-suite.
What we Offer
Benefit
Details
100% Remote
Work from anywhere in the Philippines
Night Shift Premium
Competitive Night Shift Differential; 10:00 PM – 7:00 AM PHST. We recognize this commitment and compensate accordingly.
HMO Coverage
Premium health insurance with options to add dependents
Paid Time Off
15 accrued PTO days + Philippine public holidays
Career Growth
Clear path for advancement within a scaling US organization
Stability
Full-time employment with a US-based company operating across 15+ states
Your Responsibilities
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Team Leadership: Supervise, mentor, and develop a Philippines-based payroll team. You are building a high-performance function from the ground up — hiring, structuring, and coaching are central to this role.
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End-to-End Payroll Oversight: Manage the full payroll lifecycle across 15+ US states, serving as the final escalation point for complex tax and systems issues.
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Multi-State Tax Compliance: Lead withholding, filing, and reconciliation across all state jurisdictions, including SUTA/FUTA, FICA, and local tax nexus management.
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Payroll Systems Ownership: Serve as Subject Matter Expert for ADP Workforce Now (or equivalent platform), ensuring system integrity, integration, and continuous optimization.
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Tax Registration & Filings: Manage registration of new state tax IDs and oversee all compliance obligations across a growing US footprint.
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Audit & Notice Management: Lead responses to all federal and state tax notices, garnishments, and year-end reconciliations including W-2/W-3 processing.
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Executive Reporting: Deliver accurate, timely payroll and compliance reporting to the C-suite, including 401(k) contributions, audit status, and trend analysis.
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Process Improvement: Drive the shift from manual, reactive payroll processing to automated, scalable, and audit-ready operations.
What We're Looking For
Required
- 8+ years of US multi-state payroll experience, with at least 3 years in a people leadership role
- Demonstrated experience building, structuring, or scaling a Philippines-based payroll team
- Deep expertise in US multi-state tax compliance (SUTA/FUTA, FICA, W-2/W-3, state nexus) — multi-state experience is non-negotiable
- Advanced Excel proficiency: Pivot Tables, VLOOKUPs, Macros, Power Query, and large-dataset modeling
- Excellent written and verbal English communication skills, with the ability to translate complex tax topics for US-based stakeholders
- Bachelor’s degree in Accounting, Finance, or a related field
- Comfort and commitment working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central business hours
Preferred (Nice to Have)
- Experience with ADP Workforce Now, Kronos/UKG, or comparable enterprise payroll platforms
- Certified Payroll Professional (CPP) designation
- Experience managing 401(k) reporting, garnishments, and multi-entity payroll environments
Team and Reporting Structure
This role reports directly to the VP of Human Resources. You will lead a dedicated Philippines-based payroll team and collaborate closely with