Cost Controller

Mission - Why we exist, what we do, and why we need you

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel.

This position is the ideal role for aspiring finance talents, including AP Analysts/Specialists, Junior Accountants, Billing Analysts, but not limited to, who want to build a strong foundation in cost control and business partnership within a SaaS environment. Detail-oriented and proactive, you will thrive in a fast-moving, service-driven organization where rigor and accountability matter. You will develop hands-on expertise in Event Services cost validation, invoice and expense control, and cross-functional collaboration, while learning how to challenge assumptions and ask the right questions with confidence and professionalism.

As a Cost Controller, you will be responsible for controlling, validating, and booking all finance-related activities linked to the Event Services team, ensuring that:

- Event Services costs are accurate, justified, and compliant

- Logged hours, invoices, and expenses are validated against supporting evidence

- Finance acts as a strong, credible business partner, able to challenge the Event Services team and external suppliers when needed

You will report to the Accounting Manager, and will :

- Audit and validate Event Services hours (35%)

- Review and challenge logged hours from employees and associates by cross-checking against delivery evidence.

- Review, book, and validate Event Services-related invoices (20%)

- Ensure invoices match approved hours, contracts, and internal approvals before booking and payment.

- Manage Event Services travel and expense operations (20%)

- Organize travel for the Event Services teams and review related expenses to ensure policy compliance and cost efficiency.

- Act as the first line of Finance control for Event Services costs (15%)

- Identify discrepancies, ask the right questions, and follow up with internal teams and external suppliers to resolve issues.

- Support operational improvements and documentation (10%)

- Help strengthen processes, controls, and documentation to improve accuracy, consistency, and efficiency over time.

Objectives - The problems you will solve

First 30 Days - Understand & Get Oriented

Build a deep understanding of Event Services operations and finance controls , while establishing credibility through rigor, curiosity, and professionalism.
You will:

- Get familiar with our SaaS services model and delivery processes

- Learn how hours are logged by employees and associates and gain proficiency in key tools such as Xero, ApprovalMax, Salesforce, Mavenlink and Expensify

- Understand how Event Services-related hours, invoices, expenses and travel are processed

- Work closely with Finance and Event Services stakeholders to understand expectations and workflows

- Identify at least 3 control or process improvement opportunities

By the end of 30 days, you’re comfortable navigating our systems and can explain how Event Services costs flow from delivery to payment.

Days 31-60 - Take Ownership, Start Challenging

Take operational ownership of Event Services finance processes and begin actively validating and challenging data.
You will:

- Independently review and validate logged hours for employees and associates

- Review and book Event Services-related hours, invoices, and payments

- Support travel bookings and review related expenses

- Start asking questions and flagging inconsistencies when data doesn’t add up

By the end of 60 days, you’re managing Event Services financ