Contracts Administrator
Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a Contracts Administrator to manage the complete contract lifecycle—from intake and drafting through execution, renewals, compliance tracking, and reporting.
This is a highly detail-oriented, process-driven role responsible for ensuring contracts move efficiently, accurately, and compliantly across Legal, Sales, Procurement, Finance, Security, and Executive teams. You’ll oversee contract workflows, coordinate approvals, maintain CLM systems, track renewals, and support audit readiness while helping build scalable legal operations.
If you thrive in structured, high-volume environments and enjoy creating organized, efficient systems, this role offers excellent ownership and long-term growth.
Responsibilities
Contract Lifecycle Management
- Manage contracts from intake through drafting, review, approval, execution, storage, renewals, and reporting.
- Ensure agreements are accurate, compliant, fully executed, searchable, and audit-ready.
- Maintain contract repositories and ensure complete documentation throughout the contract lifecycle.
Contract Drafting, Review & Redlining
- Draft, review, and manage agreements including:
- NDAs
- DPAs
- Statements of Work (SOWs)
- Master Service Agreements (MSAs)
- Vendor Agreements
- Order Forms
- Partner and Reseller Agreements
- Redline contracts using Microsoft Word Track Changes.
- Escalate non-standard legal terms involving indemnification, limitation of liability, intellectual property, data privacy, termination clauses, and service level agreements.
- Maintain deviation logs, approval records, and contract history.
Approvals & Governance
- Coordinate contract approvals across Legal, Finance, Procurement, Security, Information Security, Sales, and Executive teams.
- Verify commercial terms align with pricing and business requirements.
- Ensure vendor onboarding documentation is complete, including:
- W-9 forms
- Certificates of Insurance (COIs)
- Banking information
- Compliance documentation
Contract Execution & Repository Management
- Manage electronic signature workflows using DocuSign or Adobe Sign.
- Verify signer authority, signature blocks, and execution completeness.
- Maintain agreements within CLM platforms such as Ironclad, Icertis, Agiloft, ContractWorks, Conga, SharePoint, or similar systems.
- Ensure metadata remains accurate, including contract value, effective dates, renewal terms, jurisdiction, and privacy addenda.
Renewals, Compliance & Risk Management
- Track contract renewals, notice periods, pricing changes, deliverables, and contractual obligations.
- Send proactive renewal reminders to internal stakeholders.
- Support compliance with GDPR, CCPA, HIPAA, PCI-DSS, SOX, and other applicable regulatory requirements.
- Maintain organized, audit-ready documentation and approval records.
Reporting & Process Improvement
- Prepare reports covering:
- Contract cycle times
- SLA performance
- Renewal pipeline
- Contract deviations
- Standard versus non-standard agreements
- Improve contract templates, clause libraries, approval workflows, and CLM processes.
- Help scale legal operations through workflow automation and documentation improvements.
What Makes You a Great Fit
- Highly organized with exceptional attention to detail.
- Process-driven and comfortable managing high-volume contract workflows.
- Strong communicator who collaborates effectively across multiple departments.
- Able to identify contractual risks, inconsistencies, and missing information quickly.
- Passionate about building efficient, scalable operational systems.
Required Experience & Skills
- 2+ years of experience in Contracts Administration, Legal Operations, or Contract Coordination.
- Hands-on experience with CLM pla