Construction Cost & Project Coordinator

# Construction Cost & Project Coordinator **Remote / Virtual Role | Residential Construction | Project Builders, Dunedin NZ** ## About Project Builders Project Builders is a residential building company based in Dunedin, New Zealand, specialising in renovations, extensions and new homes. We’re a small, established team and place a big emphasis on planning, clear communication and running well-organised projects. We’re continually improving our systems and how we track projects, with the goal of giving both our team and our clients better visibility throughout a build. We’re looking for someone to become part of that process and support our team with estimating, job costing, purchase orders and project tracking. This isn't a general administration or bookkeeping position. We need someone who understands **construction** and can look at a set of plans, an invoice or a supplier order and understand what they're looking at. ## The Role As our **Construction Cost & Project Coordinator**, you'll help us keep accurate, up-to-date information on each project from estimating through construction. A big part of your role will be knowing: **Where are we at? What have we spent? What have we committed to? Are we tracking against the estimate? What's coming up next? Is anything starting to go off track?** You'll work alongside our Project Manager and Operations Manager, providing the information and support they need to make good project decisions. ## Key Responsibilities ### Job Costing & Financial Tracking * Allocate supplier and subcontractor invoices to the correct job and cost category. * Maintain accurate job costing throughout each project. * Track estimated costs against actual and committed costs. * Complete regular back costing and identify significant variances. * Monitor how each job is tracking financially. * Identify potential overruns, missing costs, incorrect allocations or unusual expenditure. * Maintain accurate job cost information within our systems. * Assist with regular job-specific financial reporting. ### Purchase Orders & Procurement * Create and manage purchase orders for projects. * Ensure POs are allocated to the correct job and cost category. * Match invoices against POs, supplier quotes and agreed pricing. * Follow up discrepancies between orders, invoices and quoted costs. * Maintain visibility of committed costs that haven't yet been invoiced. * Assist with supplier and subcontractor RFQs and quote comparisons. ### Estimating Support * Read and understand residential construction plans and specifications. * Assist with preparing and updating project estimates. * Enter supplier, subcontractor and material pricing. * Send RFQs and follow up outstanding pricing. * Compare supplier and subcontractor quotes against the required scope. * Assist with maintaining current supplier pricing and estimating information. * Identify missing information, pricing or scope items and flag these for review. ### Project & Schedule Tracking * Maintain project schedules and key dates based on information from the Project Manager. * Track actual progress against the project programme. * Keep project information and systems current as jobs progress. * Monitor upcoming stages, orders and subcontractor requirements. * Identify potential scheduling or cost issues early and bring them to the Project Manager's attention. * Assist with keeping project documentation organised and current. ## What We're Looking For You **must** have: * Experience working within the construction industry. * The ability to confidently read and understand residential building plans and specifications. * A good understanding of construction terminology, sequencing, materials and subcontractor trades. * Experience with purchase orders and job costing. * Strong numerical skills and excellent attention to detail. * The ability to understand the relationship between an estimate, PO, invoice, committed cost and actua