Company Secretary Lead

This is a remote position.
Job Summary

The Company Secretary Lead will play a key role in supporting and delivering high-quality company secretarial and corporate governance services across Lumorus ’ global client portfolio. The role is responsible for overseeing governance administration, regulatory compliance, board and shareholder support, and governance advisory activities for listed and private companies across multiple jurisdictions.

Working closely with theManager Company Secretary Practice, the successful candidate will lead the day-to-day coordination of governance engagements, support complex client matters, and ensure the timely and accurate delivery of company secretarial services in line with regulatory requirements and governance best practices.

This role requires a highly organised, detail-oriented, and commercially aware professional with strong leadership, communication, and stakeholder management skills. The Company Secretary Lead will also provide guidance and mentorship to junior team members while contributing to the continuous improvement and growth of the Company Secretarial Practice. The ideal candidate will thrive in a fast-paced, technology-driven consultancy environment and demonstrate a strong commitment to professionalism, client service excellence, and governance integrity.
1. Board & Governance Support

- Lead the coordination and administration of Board and Committee meetings across client entities.

- Oversee the preparation of board packs, agendas, resolutions, meeting notices, and governance documentation.

- Attend meetings where required and ensure accurate, professional, and timely minute-taking.

- Track board actions, governance decisions, and follow-up matters to ensure effective implementation.

- Support directors and senior executives on governance procedures and board administration matters.

2. Corporate Governance & Advisory
- Provide guidance to clients on corporate governance best practices and regulatory obligations.

- Support compliance with applicable governance codes, company law requirements, and internal governance frameworks.

- Assist clients in strengthening governance structures, board processes, and decision-making frameworks.

- Support governance reviews, governance health checks, and board effectiveness initiatives.

- Stay updated on emerging governance trends, regulatory developments, and industry best practices.

3. Statutory & Regulatory Compliance
- Oversee statutory filings and ensure timely submission of annual returns, confirmations, and regulatory disclosures.

- Maintain statutory registers, beneficial ownership records, and corporate entity information.

- Monitor compliance deadlines and ensure client entities remain compliant with relevant legal and regulatory obligations.

- Coordinate with regulators, external counsel, auditors, and service providers where required.

- Ensure governance records and compliance documentation are accurate, complete, and properly maintained.

4. Shareholder & Entity Management
- Coordinate Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications.

- Prepare shareholder resolutions and related governance documentation.

- Maintain shareholder records and support changes relating to directors, officers, shareholding, and entity structures.

- Support entity incorporation, restructuring, dissolution, and corporate changes where applicable.

- Assist with governance aspects of transactions, restructuring projects, and corporate actions.

5. Client Relationship Management
- Serve as a key point of contact for assigned governance and company secretarial clients.

- Build strong professional relationships with board members, executives, and client stakeholders.

- Deliver responsive, high-quality governance support in line with client expectations and service standards.

- Support client onboarding and contribute to the expansion of company secretarial services.