Chief of Staff

Position Overview We are seeking a highly organized, detail-oriented Chief of Staff to support our COO. This role acts as a strategic partner and operational extension of the COO, helping manage priorities, coordinate cross-functional initiatives, and ensure clear communication with internal teams, clients, and external partners. This position requires exceptional professionalism, strong written and verbal communication skills, and the ability to operate in a fast-paced environment while supporting executive-level decision-making. Schedule: Mon – Fri; Eastern Time (ET) Remote Key Responsibilities • Act as a strategic partner and operational extension of the COO. • Support the COO in managing priorities, schedules, and key initiatives. • Prepare briefing materials, presentations, and summaries for meetings and decision-making. • Ensure follow-up and execution on key action items across leadership teams.] • Manage and track strategic initiatives and internal projects across departments. • Use project management tools to monitor progress, timelines, and deliverables. • Coordinate cross-functional teams to ensure projects stay on schedule and aligned with company priorities. • Identify operational inefficiencies and proactively recommend improvements. • Draft professional communications on behalf of the COO, including email s, updates, and reports. • Coordinate communications between the COO, leadership team, and external stakeholders. • Participate in meetings with clients and internal teams to ensure clarity, documentation, and follow-up. • Prepare summaries, meeting notes, and action plans after executive meetings. • Build and maintain dashboards, reports, and trackers using Excel and other analytical tools. • Analyze operational or business data to support leadership decisions. • Track KPIs and provide executive-level reporting. • Ensure executive priorities are organized, tracked, and executed effectively. • Maintain strong documentation of projects, workflows, and processes. • Anticipate challenges and proactively propose solutions. Required Qualifications • Bachelor’s degree in Business, Management, Communications, or a related field. • Excellent written and verbal English communication skills • Strong attention to detail and organizational skills. • Highly logical thinker with strong problem-solving abilities. • Ability to work independently and proactively in a remote environment. • Experience supporting executives or senior leadership. Required Skills • Advanced proficiency in Microsoft Excel • Strong experience with project management tools • Strong written communication and executive-level email drafting • Meeting coordination, documentation, and follow-up management • Data organization and reporting • Time management and prioritization Preferred Qualifications • Experience working with U.S.-based executives or international teams • Experience in consulting, technology, staffing, or professional services environments • Familiarity with tools such as Microsoft Teams, Slack, Notion, Salesforce, or CRM platforms • Experience preparing executive reports or board-level materials