Cause Capacity - Part-Time Administrative & Operations Specialist (Fractional /
This is a remote position.
Part-Time Administrative & Operations Specialist (Fractional / Contract)
Employment Type: Part-Time (As-Needed), Independent Contractor
Location: Remote (U.S.-based)
Hours: ~10–40 hours/month, depending on client needs
Compensation: $25 to $40 hourly, commensurate with experience
About Cause Capacity
Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth.
Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more ator check us out onLinkedIn.
About the Role
We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support.
This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs —often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based.
This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.
Who You Are
You’re the person others rely on to “just figure it out.” You bring structure to chaos, follow through on details, and don’t wait to be told what to do next.
You might describe yourself as:
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Resourceful and proactive — you identify gaps and solve problems independently
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Highly organized — you build systems that keep people and projects on track
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Service-oriented — you take pride in supporting teams and leaders effectively
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Adaptable — you can shift between clients, tools, and priorities with ease
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Comfortable with ambiguity — you don’t need everything spelled out to move forward
You’re also excited by the opportunity to work across mission-driven organizations and growing businesses , contributing in a flexible, fractional capacity.
What You’ll Do
You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:
Administrative & Operational Support (Small Biz + Nonprofit Clients)
- Manage calendars, scheduling, and meeting coordination
- Organize inboxes and communications workflows
- Create, maintain, and improve file systems and documentation
- Support internal processes to improve efficiency and clarity
Finance & Back-Office Support (Small Biz + Nonprofit Clients)
- Track expenses, process invoices, and support reconciliations
- Maintain financial records, service contracts, and documentation
- Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
Executive Support(Small Biz + Nonprofit Clients)
- Manage complex calendars and priorities for senior leaders
- Draft communications, presentations, and board materials
- Serve as a liaison between leadership, board members, clients, and/or stakeholders
- Support client and/or donor relationship management
Digital & Communications Support(Small Biz + Nonprofit Clients)
●Schedule and post social media content
●Draft newsletters or blog content
- Update website content (basic CMS edits)
Fundraising & CRM Support (Nonprofit Clients)
- Maintain and update CRM systems (e.g., Salesforce)
●Process donations and generate reports
- Draft donor communications and prepare outreach materials
- Support events and donor engagement activities
Grants & Compliance (Nonprofit Clients)
- Track grant deadlines and reporting timelines
- Prepare and organize grant materials and documentation
- Maintain accurate funder records and files
Program & Team Operations (Nonprofit Clients)
- Track program data, timelines, and deliverables
- Support participant