Business Support Officer
This is a remote position.
Introduction/Purpose:
The local Business Support Officer supports the local brand teams.
Key Responsibilities/Scope of the Job:
Business Support
- Administrative support when requested to brand teams in local affiliate
- Organization Team Meeting (book meeting rooms, organize lunch/dinner, etc.)
- Marketing material archiving for legal purpose
- Daily monitoring of mailbox (TBC) and office general phone number (TBC) (incl. forward of SMPCs/PIL updates and archiving in line with SOP VV-QUAL-SOP-01927)
Contract manager
- Maintain contracts templates (HCC and 3rd parties) up-to-date and provide Activity Leads with correct templates
- Review/validation of each contract and SOW before signature
- Drafting of Advisory boards contracts/validation with compliance manager/signature
- Prepare and send out delegate invitation letters for HCPs attending congresses
- Liaise with legal HQ when necessary
- Upload, follow-up and archiving of each contract in CMS
- Support other affiliates/HQ when engaging with Dutch HCP/HCO
Transparency coordinator
- Act as DEP (Data Entry Person) for disclosure of ToVs and reporting on the HQ platform
- Validation of Transfers of values
- Check/follow-up/validation/declaration of TOVs from other affiliates
- Respect new guidelines/legislation (EFPIA & VIG) provided by Compliance Manager
- Yearly introduction of the data’s in the official Dutch system (respecting the official deadlines - and FU if questions/comments from HCP/HCOs
- Daily check of transparency mailbox (TBC)
Anti-Bribery & Due Diligence (AB & DD) coordinator
- Follow up that AB & DD assessment is performed for new vendors and re-assessment is performed in a timely manner.
- Coordination AB & Due Diligence assessment of suppliers with Compliance Manager
- Ensure correct documentation regarding the AB & DD assessments is available and archived
- Maintain suppliers lists on Teams ‘Third Party Due Diligence Europe & International ABAC channel
- Back-up of QA manager Benelux Ensure timely complaints introduction in Veeva Quality during absence of the QA Manager
Education/Learning Experience/Work Experience
Required: MBO-4, 3 years work experience
Desired: HBO, 3 years of experience in a similar position (within pharma = advantage)
Skills/Knowledge/Languages
- Attention to details / work precisely
- Good organization skills
- Effective communication and team-working ability
- Languages: Dutch , English
- Knowledge of the pharmaceutical industry, its rules and regulations (CGR) in The Netherlands (= advantage)
Personal Attributes
- High drive and accountability
- Proactive and result driven, “a doer” with a delivery mind-set, flexible, ready and able to exercise initiative
- Ability to multi task and to operate efficiently in a fast moving environment also when under pressure
- Good team player but also capable of managing tasks independently.
- Must be able to work well under pressure, meet short deadlines, and shift priorities seamlessly.-
All Sobi employees need to demonstrate behaviors in line with Sobi 's core values: Care, Ambition, Urgency, Ownership and Partnership. Are you ready to be on the Sobi team? Come join a culture that empowers every person to be the person that makes a difference for rare disease.
Why Join Us?
We are a global company with over 1,900 employees in more than 30 countries and are committed to the societies where we operate. With a deeply skilled management team directing our day-to-day wins, and a Board with a stellar track record, we’re ready to take on the world’s diseases, ailments and adversity. Our people believe they have the power to make a positive impact in others’ lives because that’s exactly what we do here. If you’re seeking a career that taps into your talents in a way that makes the world a better, healthier place, we just may have a job for you.
We know our employees are our most valuable asset, and our culture conveys that.