Business Operations & Finance Specialist (Remote)

We are a growing US based business seeking a sharp, highly detailed, and proactive Business Operations & Finance Specialist to join our team. This is not a simple data entry job you will serve as a key part of the operational engine of our business, handling Accounts Payable/Receivable, inventory tracking/inputing/ and ordering, accounting, as well as some logistics coordination, and administrative research directly alongside leadership. Key Responsibilities Accounts Payable (AP): Review incoming vendor invoices using 3-way matching (Purchase Orders, Delivery Slips/BOLs, and Invoices). Catch and communicate with team on shortage/damage discrepancies, log vendor credits, and draft bills in our AP system for final owner approval. Accounts Receivable (AR) & Invoicing: Run AR aging reports 4 times a week and execute professional collection follow-ups. Accounting & Reconciliations: Perform weekly reconciliation of bank feeds and transaction records in QuickBooks Online. Inventory & Logistics: Monitor inventory thresholds in our ERP system, issue draft Purchase Orders to ensure inventory is stocked and were able to meet fulfill our estimated demand Payroll & Loss Prevention Audits: Audit weekly employee timecards against clock in kiosk photos and cross-reference timestamps with view-only security camera feeds to ensure payroll accuracy. Note: To prove your attention to detail, you must include the word "CEDAR" in the first line of your response or subject line. Applications without this word will be automatically filtered out. Operations & Administrative Research: Conduct research projects, including sourcing new suppliers, comparing price quotes for facility needs, and gathering sales lead data for field reps. 3+ years of experience supporting US-based businesses in finance, bookkeeping, or operations. Expertise with QuickBooks, ERP Systems , and advanced Google Sheets/Excel. Exceptional English Communication: Outstanding written and verbal English skills for daily coordination with our US warehouse team, vendors, and clients. High Attention to Detail: Exceptional numerical accuracy and a strong methodical approach to catching errors before they cost money. Reliable Workstation: High-speed internet connection, a fast computer, and a quiet home office setup with power/internet backup solutions.