Associate Manager, Client Finance
Position Summary:
The Associate Manager, Client Finance will review & manage the overall financial management for our client portfolio, reporting, general day-to-day activities, and related month end close duties.
Essential functions of the job include but are not limited to:
- Supervise the overall monthly project accounting efforts including preparing and leading the majority of the monthly status meetings with project managers and managing project updates across financial trackers.
- Review & reconcile new contracts & assess related contracts/projects including understanding contract components of milestones/tasks and intercompany components & ensuring accuracy of project set up.
- Review/Address concerns around project tracking/funds compared to project budgets. Report and present project financials to project leads/stakeholders.
- Set up new clients in accounting systems and files including adding and mapping employees to new billable rates, and review of MSA's for rebates and discounts.
- Review intercompany revenue/cost transactions & updating shared financial trackers.
- Manage Interco contract execution. Manage cost allocations compared to overall project budget & facilitate project scope changes with other finance teams & project leads.
- Manage business unit(s) project revenues and ensure compliance with client contracts including new contract awards updates and pickup of out of period revenue.
- As the primary finance contact for business unit projects, understand and elevate potential issues to ensure proper accounting and revenue recognition in accordance with GAAP.
- Prepare monthly project revenue forecast and comparisons to budget/plan.
- Manage hours and expenses for client projects incurred to track against forecast, assigned roles/rates based on information provided by project leads including mapping of new roles and rates and other revenue/cost adjustments where applicable.
- Manage client invoicing based on contracts (including use of correct invoicing template and contracting entity and correct currency), reconcile issues and follow up with customers on past due invoices.
- Manage unbilled revenue aging and adherence to client invoicing guidelines.
- Review and submit monthly client accruals.
- Consolidate accruals with other Precision entities as applicable.
- Review client business development opportunities in Salesforce and ensure accuracy across internal schedules and financial trackers.
- Review project costs compared to contracted amounts as well as other direct costs shared across projects/clients.
- Review set up and tracking of new employees and when applicable subcontractor hours/expenses/bill rates monthly compared to forecast and budget.
- Manage subcontractor agreements and forecast future subcontractor costs with inputs from project leads as applicable.
- Review & reconcile monthly general ledger account reconciliations for accuracy and completeness. Collaborate with SG&A team where applicable
- Review the coding expense reports, invoices and/or credit card bookings to ensure proper approval to billable projects.
- Identify, allocate & review intercompany transactions
- Assist with ad hoc projects as applicable, including the annual budget preparation. Take the lead on budgeting for specific P&L line items as applicable.
- Review & reconcile supporting documents for the annual audit.
- Prepare supporting documents & schedules for the audit.
- Manage up where audit deliverables will require additional collaboration/input.
- Proactively identify cost savings and process efficiencies
- Collaborate with FP&A as applicable and proactively highlight & add commentary around key drivers for variance explanations to budget/forecast.
- Assist with preparation with revenue and expense inputs for reporting and analysis.
- Advise staff on best practices in approach to client finances and on non-routine financial transactions. Manage & mentor direct