Associate Major Gifts Officer

Position Title: Associate Major Gifts Officer
Location: Remote, with travel for cultivation and stewardship events
Reports to: Director of Individual Giving
Hours per week (average): 40

Overtime Status: Exempt
Level: 4
The Role

Manage a portfolio of mid-level donors and emerging major donor prospects, building relationships, increasing engagement, and advancing donors toward deeper investment in the organization. Alongside individual portfolio management, this role owns the one-to-many fundraising program for annual fund donors — a combination of digital outreach, targeted communications, and virtual community moments designed to keep this audience connected and moving toward deeper engagement. This role works closely across the development team on program execution, and requires comfort both designing a cultivation email series and speaking directly with a donor who has just made their first $2,500 gift.

The organization operates across two entities with distinct compliance requirements: Galvanize USA (501(c)(3), tax-deductible contributions and Galvanize Action (501(c)(4), supporting persuasion programming. The Associate MGO must understand the distinctions between these entities and keep all donor communications appropriately scoped.
Core Responsibilities

Portfolio Management, Mid-Level Contributors

- Manage a portfolio of mid-level donors and emerging major donor prospects, with an emphasis on those who have the capacity to grow their investment over time.

- Build genuine relationships with portfolio donors through consistent, personalized outreach, including calls, handwritten notes, impact briefings, and invitations to relevant events.

- Develop and execute tailored cultivation and solicitation plans for each donor in the portfolio, in coordination with the Director of Individual Giving.

- Use research and evaluation findings — including RCT results, tracking survey data, and program impact updates — as tools for donor conversation and stewardship, connecting each donor to the evidence behind the work their gift supports.

- Identify donors in the portfolio with the capacity and inclination to move into a major gifts relationship, and work with the Director to structure appropriate upgrade pathways and introductions.

- Track all activity in EveryAction with rigor and consistency, maintaining accurate contact records, call notes, next steps, and gift dates across the full portfolio.

One-to-Many Fundraising, Annual Fund

- Own the strategy and execution of the one-to-many fundraising program for annual fund donors, including the content calendar, communication cadence, and revenue targets, in coordination with the Director of Individual Giving.

- Design and deploy digital outreach — including email appeals, cultivation sequences, and upgrade campaigns — that reflect the voice and values of the organization and keep donors in this range connected to the work.

- Build and manage a calendar of virtual community moments, including online briefings, research share-outs, and donor conversations, designed to deepen engagement for this segment and move promising donors toward individual cultivation.

- Ensure program content is accurate, well-timed, and aligned with the broader cultivation strategy across entities.

- Use data and testing to refine the program over time, tracking open rates, conversion rates, upgrade rates, and retention across the donor segment.

Stewardship and Retention

- Ensure that every portfolio donor receives timely, meaningful stewardship that connects them to the impact of their gift.

- Develop differentiated stewardship approaches for donors at different levels, balancing personalization with the scale requirements of a one-to-many program.

- Write and send personalized acknowledgments, impact updates, and year-end communications for portfolio donors.

- Keep all stewardship communications appropriately scoped to the entity the donor has given to, with clear, accurate messaging abou