AOS - Tribe Talent & HR ~ Recruitment Support Coordinator
The Opportunity
This is not a traditional VA role. You will be Marie’s first hire and closest operational partner. Your job is to make sure that when Marie wins a new role, the sourcing, candidate management, and process behind it runs like clockwork — so she can focus on what she does best: building relationships and landing placements.
You will start by getting rid of the chaos — building structure into a fast-moving one-person business.
From there, you’ll help elevate the operation: deeper systems, smarter outreach, and a talent pool that compounds over time.
What success looks like: Marie says “we’ve got a new role on” and by the next morning the job ad is drafted, relevant candidates are identified, outreach has gone out, calendar invites are booked, and a LinkedIn post is ready to publish. You made that happen. Organisation Tribe Talent & HR
Reports to Marie Galinsky, Founder
Location Remote — Philippines-based
Engagement Full-time, Independent Contractor
Monthly rate AUD $1400 – $1800 (based on experience)
Start date ASAP , subject to recruitment process
Key Responsibilities
1. Sourcing & Candidate Identification
- Search LinkedIn, databases, and other platforms to build shortlists of relevant candidates for active roles
- Identify qualified candidates per role across the full seniority range
- Leverage Tribe’s growing talent pool first
2. Candidate Management & Database
- Own and maintain Tribe’s ATS/CRM — ensure every candidate and client interaction is captured
and up to date
- Backfill historical candidates from email and LinkedIn into the database
- Keep candidate records current: availability, salary expectations, role preferences
3. Talent Pooling
- Build and manage a living talent pool — every candidate spoken to is tagged for current or future opportunities
- Proactively surface candidates who may be ‘ready soon’ at the right time
4. Candidate & Client Outreach
- Conduct initial outreach to candidates: introduce the role and gauge interest
- Run tier-2 email outreach campaigns to candidates unlikely to receive a direct call, and surface warm leads
- Support outreach to potential clients: prepare materials, draft initial communications, and help Marie stay visible in market
5. Signal Screening
- Qualify candidates on key signals (salary, location, availability, experience) and flag go/no-go
- Handle candidate queries on PDs, chase CVs, and manage candidate comms throughout the process
6. Document Creation & Branding
- Create professional job ads, candidate briefing documents, LinkedIn posts, and role one-pagers using Canva and Word
- Prepare candidate shortlist summaries ready to review and present to clients
- Maintain templates and branded assets so every touchpoint looks polished
7. Systems, Process & SOPs
- Design and document Tribe’s end-to-end recruitment workflow — from job brief to placement
- Build SOPs for recurring tasks so the business isn’t dependent on any one person
- Research and recommend tools — present options, implement once approved
- Set up and maintain shared drives, templates, and folder structures
About You
We’re looking for someone with grit, initiative, and a genuine interest in building something. This role will suit a person who does seven things when asked to do five, comes back with ideas rather than waiting for instructions, and gets a real kick out of making a business run better.
You will thrive in this role if you are:
- Proactive and self-directed — you don’t wait to be chased, you surface the work
- A confident communicator — happy to jump on a call, ask clarifying questions, and sense-check rather than guess
- Highly organised — you build structure where there isn’t any and maintain it once it’s there
- A contributor, not just an executor — you bring ideas and want to improve the way things work
- Someone who wants to be part of a business journey, not just complete tasks
Skills & experience:
- Demonstrated experience