AIA Billing Specialist
AIA Billing Specialist – Construction Billing, SOV & Bonding
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation.
This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds .
You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule.
What You’ll Own
AIA Billing & SOV
- Prepare and submit AIA G702/G703 payment applications
- Create, maintain, and update Schedule of Values (SOV)
- Track retainage and project payment milestones
- Monitor billing deadlines and ensure accurate, timely submissions
- Identify billing discrepancies or payment issues before they impact cash flow
Contracts & Construction Bonding
- Organize and track commercial construction contracts
- Coordinate bid bonds, performance bonds, and maintenance bonds
- Prepare and submit required bonding documentation
- Communicate with bonding companies, municipalities, general contractors, and project stakeholders
- Track contractual requirements and documentation deadlines
Project Documentation & Systems
- Maintain project records, schedules, permits, and supporting documentation
- Keep project information updated in Buildertrend or similar construction management systems
- Maintain accurate CRM and project tracking records
- Ensure documentation remains organized and accessible across active projects
Project & Administrative Coordination
- Communicate with clients, contractors, vendors, and other stakeholders
- Support pre-construction and project administration
- Participate in project meetings and provide billing/documentation updates
- Track outstanding requirements and proactively follow up
Requirements
Must Have
- Prior experience supporting a U.S.-based general contractor or commercial construction company
- Hands-on experience with AIA billing and G702/G703 payment applications
- Strong experience managing Schedule of Values (SOV)
- Experience tracking retainage
- Knowledge of bid bonds, performance bonds, and maintenance bonds
- Strong Microsoft Excel and Microsoft Office skills
- Excellent written and verbal English communication
- Strong organization and ability to manage multiple active projects
- High attention to detail when handling financial and contractual documentation
- Ability to work independently during U.S. business hours
Nice to Have
-
Buildertrend or similar construction management software experience
- Commercial construction, landscaping, or trades industry background
- Construction accounting or bookkeeping experience
- Familiarity with construction financial reporting and payment tracking
- CRM and project management system experience
What Success Looks Like
- AIA billing packages are accurate and submitted on time
- SOVs and retainage records remain current
- Bonding requirements are completed before deadlines
- Project and contract documentation stays organized and accurate
- Billing delays and payment issues are proactively identified
- Leadership has clear visibility into billing and project status
Why Join
- Fully remote opportunity
- Specialized role within U.S. commercial construction
- High ownership over billing and project administration
- Direct exposure to contracts, bonding, and construction financial workflows
- Opportunity to become a key operational resource across multiple active projects
- Long-term growth within construction billing and project operations
Interview Process
- Initial Application Review
- Spark Hire Intro Video
-
Pavago Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you have hands-on experience with AIA G70