AIA Billing Specialist

AIA Billing Specialist – Construction Billing, SOV & Bonding Full-Time | Remote | U.S. Business Hours About the Role At Pavago , one of our clients is hiring an experienced AIA Billing Specialist to manage construction billing, contracts, bonding, and project documentation across multiple active commercial projects. This is a specialized construction operations role. We’re specifically looking for someone with experience supporting a U.S.-based general contractor or commercial construction company and hands-on expertise with AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds . What You’ll Own AIA Billing & SOV - Prepare and submit AIA G702/G703 payment applications - Build, maintain, and update Schedule of Values (SOV) - Track retainage and project payment milestones - Ensure billing packages are accurate and submitted on time - Identify billing issues before they impact project cash flow Contracts & Construction Bonding - Organize and manage commercial construction contracts - Coordinate bid bonds, performance bonds, and maintenance bonds - Prepare and submit required bonding documentation - Communicate with bonding companies, municipalities, contractors, and other stakeholders - Track contractual requirements and documentation deadlines Project Administration - Maintain project records, milestones, and documentation - Update Buildertrend or similar construction management systems - Keep project and CRM data accurate and current - Organize contracts, permits, billing records, and supporting documents - Participate in project meetings and provide status updates Communication & Coordination - Coordinate with clients, contractors, vendors, and project stakeholders - Support pre-construction and pre-sales administration - Follow up proactively on outstanding documentation - Keep leadership informed of billing, bonding, and documentation risks What We’re Looking For Must Have - Remote experience supporting a U.S.-based general contractor or commercial construction company - Hands-on experience with AIA billing - Strong knowledge of G702/G703 payment applications - Experience creating and maintaining Schedule of Values (SOV) - Experience tracking retainage - Knowledge of construction bonding, including: - Bid bonds - Performance bonds - Maintenance bonds - Strong Microsoft Excel and Office skills - Excellent written and spoken English - Exceptional attention to detail and deadline management - Ability to independently manage multiple active projects Nice to Have - Buildertrend or similar construction software experience - Commercial construction, landscaping, or trades industry background - Construction accounting or bookkeeping experience - Familiarity with construction financial reporting - CRM and project tracking system experience What Success Looks Like - Accurate and on-time AIA billing submissions - Clean and current SOV and retainage tracking - Bonding documentation completed within required deadlines - Fewer billing delays and payment issues - Accurate project records and documentation - Strong visibility across active projects - Consistent compliance with contractual and administrative deadlines Why This Role Stands Out - Specialized ownership of AIA billing and construction operations - Work directly across multiple U.S. commercial construction projects - High-impact role tied directly to project cash flow and execution - Fully remote environment - Opportunity to deepen expertise in construction billing, contracts, and project administration Interview Process - Initial Phone Screen - Spark Hire Intro Video - Client Interview - Offer & Onboarding Apply Now If you have direct U.S. commercial construction experience and are confident managing AIA G702/G703 billing, SOVs, retainage, and construction bonds , we’d love to hear from you. #AIABilling #AIABillingSpecialist #ConstructionBillin