AI-Fluent Operations Coordinator / Executive Assistant

Executive Operations Coordinator Company: Seamless Assist Location: Remote | PST Schedule Employment Type: Full-Time Role Overview Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support , while leveraging AI tools to improve efficiency . Candidates must be available during PST–EST business hours and have B2+ English proficiency . Key Responsibilities - Manage executive calendars, scheduling, and meeting coordination across time zones - Organize and prioritize executive inbox communications - Draft professional emails, reports, and documentation - Track deadlines, tasks, and follow-ups for leadership - Prepare meeting agendas, notes, and action items - Maintain organized digital filing and documentation systems - Support cross-functional communication and operational coordination - Conduct research and compile information for executive decision-making - Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization Requirements - 1–3 years experience in executive support, administrative, or operations coordination roles - Availability during PST–EST business hours - B2+ English proficiency - Strong organizational and multitasking skills - Proficiency with Google Workspace or Microsoft Office - Ability to work independently with minimal supervision - High level of professionalism and discretion Originally posted on Himalayas