AI-Fluent Operations Coordinator / Executive Assistant

Executive Operations Coordinator

Company: Seamless Assist
Location: Remote | PST Schedule
Employment Type: Full-Time

Role Overview

Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support , while leveraging AI tools to improve efficiency .

Candidates must be available during PST–EST business hours and have B2+ English proficiency .
Key Responsibilities

- Manage executive calendars, scheduling, and meeting coordination across time zones

- Organize and prioritize executive inbox communications

- Draft professional emails, reports, and documentation

- Track deadlines, tasks, and follow-ups for leadership

- Prepare meeting agendas, notes, and action items

- Maintain organized digital filing and documentation systems

- Support cross-functional communication and operational coordination

- Conduct research and compile information for executive decision-making

- Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization

Requirements

-
1–3 years experience in executive support, administrative, or operations coordination roles

- Availability during PST–EST business hours

- B2+ English proficiency

- Strong organizational and multitasking skills

- Proficiency with Google Workspace or Microsoft Office

- Ability to work independently with minimal supervision

- High level of professionalism and discretion

Originally posted on Himalayas