Administrative Project Support Specialist
Location : Ukraine, Remote
Engagement Type: Independent Contractor Agreement for Provision of Services (Long-Term)
Industry : Mission-Critical Facilities, Data Centers
Ehvert Mission Critical, a business unit within Salas OβBrien, a U.S.-based engineering and professional services firm, is seeking an experienced independent contractor (self-employedprofessional) for a long-term contractual engagement. This role is not limited to a single project and involves ongoing collaboration based on business needs. Services will be provided as anindependent business entity under a formal independent contractor agreement.
How to Apply: Interested candidates should submit their resume in English, detailing relevant experience.
Role Summary:
We are seeking a highly organized, detail-oriented, and reliable Administrative Project Support professional to provide day-to-day administrative assistance to active engineering and projectdelivery teams within Ehvert Mission Critical.
This role focuses on administrative project coordination, document control, SharePoint organization, task tracking, and procedural documentation support. The successful candidate will workclosely with project managers, engineers, and support teams to help maintain organized project documentation, support delivery schedules, and ensure administrative processes are followedconsistently across multiple active projects.
This role is administrative in nature and does not require engineering or design experience. Strong English communication skills, attention to detail, organizational abilities, and comfort workingin a fast-paced, deadline-driven environment are essential.
What We Offer:
- Experience working in a high-tech industry for an international company
- Involvement in unique, cutting-edge data center projects
- Dynamic collaboration with international engineering and project teams
- Competitive hourly service fees paid in USD
- Fully remote work format, Supportive and professional working environment
Key Responsibilities & Experience:
ProjectAdministration & Coordination
- Provide daily administrative support to multiple active projects
- Assist project managers with coordination activities, follow-ups, and general project support
- Track near-term and daily project tasks and deliverables to support schedule adherence
- Help ensure routine project items are completed and documented on time
- Support meeting preparation, meeting notes, action item tracking, and follow-up coordination
Document Control & SharePoint Management
- Transfer project documentation received from clients, consultants, and internal teams
- Organize, name, version, and store files within SharePoint in accordance with project and QA/QC standards
- Maintain clean, auditable folder structures and document logs
- Assist with assembling and organizing project packages, reports, submittals, and progress updates
StandardOperating Procedure (SOP) Support
- Assist with typing, formatting, editing, and organizing Standard Operating Procedures (SOPs)
- Transfer draft or marked-up content into approved SOP templates
- Maintain revision histories and controlled versions of SOP documentation
- Support consistency and organization of procedural documentation across disciplines
General Administrative Support
- Assist with data entry, tracking logs, reminders, and basic reporting
- Support project teams with administrative coordination activities tied to project execution
Qualifications & Skills:
- Minimum 2β3 years of experience in an administrative, project support, document control, or coordination role
- Strong written and verbal English communication skills (Π‘1 level or higher)
- Strong typing and document formatting skills
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
- Experience working with SharePoint or similar document management platforms
- High att