Administrative Assistant (Real Estate) SA & LATAM

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📍 Anguilla,Antigua and Barbuda,Argentina,Aruba,Bahamas,Barbados,Belize,Bermuda,Bolivia,Bonaire, Sint Eustatius and Saba,Brazil,Cayman Islands,Chile,Colombia,Costa Rica,Cuba,Dominica,Dominican Republic,Ecuador,El Salvador,Falkland Islands (Malvinas),Grenada,Guatemala,Guyana,Haiti,Honduras,Jamaica,Mexico,Montserrat,Nicaragua,Panama,Paraguay,Peru,Puerto Rico,Saint Kitts and Nevis,Saint Lucia,Saint Vincent and the Grenadines,South Georgia and the South Sandwich Islands,Suriname,Trinidad and Tobago,Turks and Caicos Islands,Uruguay,Venezuela,Virgin Islands, British,Virgin Islands, U.S.

📅 Posted 2026-06-28 · via Himalayas

🏷 Administrative-Assistant,Real-Estate-Administration,Executive-Assistant,Office-Administration,Project-Coordinator,Real-Estate-Administrative-Assistant,Real-Estate-Administrative-Support,Real-Estate-Admin,Administrative-Support-In-Real-Estate

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Job Overview

We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.
Core Tasks:

- Monitor multiple inboxes to triage and respond to client questions and concerns

- Check plans and project documents for issues and escalate as needed

- Assist with phone outreach and triaging various calls to the office

- Work with brokers to collect and verify diligence items efficiently

- Perform ad hoc payment, invoice management, file management, etc

- Manage a calendar including scheduling, meetings, and travel arrangements

- Serve as a contact between employees, clients, and external partners / vendors

- Prepare/ edit correspondence, communications, presentations, reports, and other docs

- Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items

- Perform other ad-hoc tasks with limited instruction as needed

- Assist with project management and KPI tracking tasks

- Create SOP documents for various processes and update over time

- Assist with personal tasks as needed

Must-Haves:

- 3+ years experience in an admin role in a real estate setting

- Strong (C-level) verbal and written English communication skills

- 2+ years experience with project management-related tasks and tools

- Basic - intermediate skills with Excel / Google Sheets

- Strong organizational and planning skills with an entrepreneurial mindset

- Excellent time management skills and ability to multitask and prioritize

- Familiarity with Slack and Zoom for internal team coordination / communication

- Ability to work full-time CST

Nice-to-Haves:
- Experience managing various organic social pages

Originally posted on Himalayas

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