Administrative Assistant for a Professional Consulting Firm in Australia (Home B

Category: Legal Services

Location: Sydney New South Wales Australia

Executive & Administrative Support

- Manage complex calendars, appointments, and meeting schedules

- Coordinate internal and external meetings across multiple time zones

- Prepare meeting agendas, invitations, and attendance confirmations

- Attend meetings, take accurate minutes, and track action items

- Maintain meeting registers, follow-up trackers, and administrative records

Travel & Event Coordination

- Arrange travel bookings, accommodation, and transportation

- Coordinate conferences, training sessions, and company events

- Manage registrations, attendance tracking, and event logistics

Document & Records Management

- Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations

- Draft professional correspondence and maintain document templates

- Organize and maintain electronic filing systems and document registers

- Ensure records remain accurate, secure, and up to date

Business & Operational Support

- Update business documents, staff profiles, capability statements, and client-facing materials

- Prepare administrative reports, trackers, dashboards, and operational documentation

- Coordinate recruitment interviews, onboarding activities, and training administration

- Respond to administrative enquiries and coordinate client meetings

- Maintain professional memberships, subscriptions, and internal administrative systems

Remote Team Collaboration

- Communicate professionally with team members and stakeholders

- Provide regular task updates and proactively identify risks or delays

- Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools

- Maintain confidentiality and demonstrate accountability while working remotely

Details
Originally posted on Himalayas