Admin Operations Associate (6 Months Fixed-Term/Remote)

ABOUT GENERATION At Generation, we believe in the power of employment to change lives. We are a global nonprofit organization that supports adults to achieve economic mobility through employment. Generation trains and places adult learners of all ages into careers that are otherwise inaccessible, working in partnership with governments, employers, and other system actors. We also conduct original research and share data insights on high-priority global workforce transition topics to inform decision-making by workforce system stakeholders. Launched in 2015, Generation comprises a global hub (Generation You Employed, or GYE) and a network of in-country affiliates. To date, the network has 150,000+ graduates and 23,000+ employers across 50 professions and 17 countries. When learners join Generation, 91% are unemployed, of which nearly half are long-term unemployed. Three months after completing our program, graduates have a 78% job placement rate, rising to 88% within six months. Of our employed graduates, 79% are hired by repeat employers who have previously hired Generation graduates, and 89% are in jobs directly related to the profession for which we have trained them. Employed graduates immediately earn an average of 3-4X their previous earnings. Two to five years after graduation, 77% of our alumni from upper-middle income countries continue to meet their daily financial needs and 63% can save for the future. To date, Generation’s global graduates have earned more than $1.9 billion in wages. Generation graduates typically have a secondary school background, 52% are female, 28% have dependents, and the majority identify with underrepresented communities in their country. JOB OBJECTIVE The Admin Ops Associate supports the operational coordination, documentation, reporting, and administrative processes of global employer partnership projects. The role focuses on maintaining accurate records, supporting contracting and invoicing workflows, assisting with B2B marketing project delivery, and ensuring that internal operational processes run smoothly and reliably. This is an execution-focused role that requires strong attention to detail, responsiveness, and the ability to coordinate across multiple internal stakeholders. The Admin Ops Contractor plays a key role in improving operational visibility, maintaining data accuracy, and enabling the wider team to deliver high-quality results. KEY ACCOUNTABILITIES & RESPONSIBILITIES Documentation & Operational Administration - Maintain, update, and organize operational documents, trackers, templates, and internal records - Support the documentation of standard operating procedures, workflows, and team processes - Ensure that project, client, graduate, and alumni information is stored accurately and consistently - Support internal knowledge management by keeping shared folders and resources up to date Data Accuracy & Process Tracking - Maintain accurate data across operational trackers, dashboards, CRM records, and reporting tools - Monitor administrative task completion and flag missing, delayed, or inconsistent information - Support regular data cleaning and quality checks across internal systems Contracting & Invoicing Support - Support the preparation and filing of contracts, Statements of Work, and related documentation - Coordinate with Finance and internal teams to support invoicing and payment workflows - Track the status of contracts, invoices, payment confirmations, and related follow-ups - Ensure that the required documentation is complete before client-facing processes move forward Business Development Support - Assist with preparing and organizing sales resources, proposals, case studies, and reports - Help maintain BD trackers and support follow-up documentation after employer conversations - Coordinate administrative inputs needed for employer partnership development Dashboard, Reporting & Insight Synthesis - Support the preparation of dashboards