Admin Executive Assistant
Admin Executive Assistant (Operations, Compliance & ITAD) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring an Admin Executive Assistant to support executive coordination, operations, compliance workflows, client onboarding, and records management within a structured IT Asset Disposition (ITAD) environment.
This is a detail-critical, execution-focused role where accuracy matters. You’ll serve as an operational control layer, ensuring documentation is complete, systems remain organized, follow-ups happen on time, and important details don’t fall through the cracks.
Small errors in dates, records, documentation, or communication can create downstream operational and financial risk. We’re therefore looking for someone who is exceptionally organized, disciplined, and comfortable working in process-driven environments.
If you naturally catch inconsistencies, maintain organized systems, and follow tasks through to completion , this role is a strong fit.
What You’ll Own
Executive & Administrative Support
- Manage calendars, scheduling, meetings, and day-to-day administrative coordination.
- Support leadership with priorities, communication, and follow-ups.
- Coordinate across leadership, clients, and internal teams.
- Anticipate scheduling conflicts and operational needs before they become issues.
- Protect leadership bandwidth by independently handling routine coordination.
- Ensure action items and follow-ups are completed on time.
Compliance & Documentation Support
- Maintain accurate, organized, and audit-ready documentation.
- Support compliance-sensitive workflows within ITAD operations.
- Verify that records are complete, accurate, and properly stored.
- Maintain clear documentation trails for operational activities.
- Follow established procedures and compliance requirements consistently.
- Assist with audit preparation and documentation requests when required.
Client Onboarding & Operational Coordination
- Track client onboarding from initiation through completion.
- Coordinate required information, documentation, and internal handoffs.
- Maintain visibility into outstanding onboarding items.
- Follow up proactively when information or approvals are missing.
- Ensure onboarding records remain accurate and properly documented.
- Coordinate with internal teams to keep client workflows moving efficiently.
Quality Control & Operational Tracking
- Review operational information before execution to catch potential errors.
- Validate:
- Names and contact information
- Dates and schedules
- Records and documentation
- Numbers and operational details
- Identify missing, inconsistent, or conflicting information.
- Track operational updates, process changes, and outstanding tasks.
- Flag risks or discrepancies before they create downstream problems.
Systems & Records Management
- Maintain clean and organized information across:
- Google Workspace
- Slack
- Salesforce or similar CRM platforms
- Keep records searchable, accessible, consistent, and up to date.
- Maintain structured digital filing and documentation systems.
- Ensure information remains reliable across multiple operational systems.
- Support long-term documentation accuracy and operational continuity.
What Makes You a Strong Fit
- You have exceptional attention to detail and notice inconsistencies quickly.
- You’re highly organized and comfortable working within structured processes.
- You take ownership rather than waiting for repeated instructions.
- You follow tasks through until they are completely resolved.
- You can manage multiple priorities without sacrificing accuracy.
- You communicate professionally with executives, clients, and internal teams.
- You’re comfortable handling confidential and compliance-sensitive information.
- You work effectively with minimal supervision.
Required Experience & Sk