Accounts Receivable / Accounts Payable Specialist
Accounts Receivable / Accounts Payable Specialist (AR/AP) – Remote
QuickBooks | NetSuite | SAP | Xero | Bookkeeping
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring for our client, a growing U.S.-based company, seeking an Accounts Receivable / Accounts Payable Specialist (AR/AP) to own the day-to-day flow of money in and out of the business.
This is a high-impact, execution-driven accounting and finance operations role where accuracy, speed, organization, and follow-through are critical.
You will:
- Process invoices and payments
- Manage collections and vendor payments
- Maintain clean, audit-ready financial records
- Support reconciliation and month-end accounting workflows
If you’re detail-oriented, highly organized, and comfortable handling high transaction volumes in fast-paced environments, this role could be a strong fit.
What You’ll Own
Accounts Payable (AP)
- Process 20–50 vendor invoices weekly
- Enter invoices into:
- QuickBooks
- NetSuite
- Xero
- SAP
- Schedule payments via ACH, wire transfers, and checks
- Reconcile vendor statements and resolve discrepancies
- Manage employee reimbursements and credit card reconciliations
Accounts Receivable (AR)
- Generate and send 30–100 customer invoices weekly
- Post incoming payments:
- ACH
- Wire
- Credit card
- Checks
- Maintain AR aging reports and track overdue balances
- Follow up on collections and payment timelines
- Manage deferred and unearned revenue adjustments
Reconciliation & Reporting
- Reconcile AR/AP subledgers with the general ledger
- Match transactions with bank records
- Prepare weekly financial reports including:
- Cash collections
- Disbursements
- Outstanding balances
Compliance & Controls
- Maintain vendor and customer documentation including W-9s and contracts
- Ensure compliance with:
- GAAP
- IFRS
- Maintain audit-ready financial records and documentation
Cross-Functional Collaboration
- Work with procurement teams on vendor setup
- Partner with sales and operations teams to resolve billing issues
- Support accounting teams during month-end close processes
What Makes You a Strong Fit
- You are highly detail-oriented and catch errors others miss
- You are comfortable managing high-volume financial transactions
- You communicate professionally with vendors and customers
- You are organized, structured, and process-driven
- You can balance speed and accuracy effectively
- You take ownership of your work and follow through consistently
Requirements (Must-Have)
- 2+ years of experience in:
- Accounts Receivable
- Accounts Payable
- Bookkeeping
- Accounting support
- Experience with at least one:
- QuickBooks
- NetSuite
- SAP
- Xero
- Intermediate Excel or Google Sheets skills:
- VLOOKUP
- Pivot Tables
- Familiarity with:
- Invoicing workflows
- Payment processing
- Reconciliations
- AR/AP operations
Nice to Have
- Multi-currency AR/AP experience
- Experience with:
- Bill.com
- Tipalti
- Background in:
- SaaS
- Real estate
- Professional services
- ERP migration or accounting automation experience
What a Typical Day Looks Like
- Process vendor invoices and customer payments
- Send invoices and follow up on overdue balances
- Reconcile transactions and resolve discrepancies
- Coordinate with internal teams on billing and vendor issues
- Update reports and maintain accurate financial records
In short: you ensure every dollar moving in and out of the business is tracked, accurate, and processed on time.
Key Metrics (KPIs)
- Invoice accuracy with less than 1% error rate
- On-time AP payments (Net 30/45/60)
- AR collections within target DSO
- Timely reconciliations for month-end close
- 100% audit-ready documentation
Why This Role Stands Out
- High ownership over financial operations
- Structured workflows and clear processes
- Opportunity to grow into:
- Senior Accounting
- Finance Op