Accounts Payable Analyst (Contractual)
Job Summary:
We are seeking an Accounts Payable Analyst who will manage mainly the invoice processing, assist with travel & expense, and internal and external inquiries. This role will be responsible for processing all invoices, assisting in payments, reconciling accounts, supporting the Finance team in maintaining accurate & timely financial records. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Detailed duties & Responsibilities:
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Review and process global invoices in Coupa (mix of US and non-US experience preferred)
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Respond to employee and vendor inquiries and maintain positive relationships.
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Process vendor invoices and payment requests, verifying accuracy, approvals, and account coding.
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Partner with Procurement Ops in ensuring vendor records, including W-9s and payment terms are accurate and updated.
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Reconcile Vendor and Corporate card statements, and resolving discrepancies.
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Review and approve expense reports, ensuring compliance to policies.
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Assist with quarterly audit of expense reports identified in "high risk" reporting
- Assist with month-end closing procedures
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Triage vendor and expense tickets, and assign to the appropriate team members for resolution.
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Send approval reminders on a weekly basis to ensure timely approval and payment of invoices.
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Reconcile (Coupa Pay) virtual credit card transactions and ensure accuracy and completeness of receipts and details.
- Ensure adherence to KPIs and SLAs.
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Support weekly global pay run by assisting with payment escalations and ensuring urgent invoices are approved and ready for timely payment (obtain banking/documentation, etc.)
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Assist with ad hoc requests, projects, reports and data pulls
Other skills & Requirements:
- 3-6 years of experience in finance operations, specifically with Accounts Payable, in a fast-paced environment.
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Excellent organizational skills and attention to detail.
- Strong customer service mindset
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Resourceful and excellent problem solving skills (e.g. if process is not defined/documented)
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Ability to prioritize tasks and meet deadlines in a fast-paced environment.
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Strong communication and interpersonal skills.
- Basic understanding of GL accounts
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Familiarity with the different types of taxes and rates (e.g., GST, VAT, withholding, US sales tax).
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Effective oral and written communication skills, especially when dealing with vendors.
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Proficiency with Coupa required, Zip, Zendesk, Netsuite and G Suite preferred.
Originally posted on Himalayas