Accounting & Finance Coordinator
Accounting & Finance Coordinator
Position Type: Full-Time | Remote
Working Hours : US Business Hours
About the Role
At Pavago , we are hiring for one of our clients seeking a highly organized and detail-oriented Accounting & Finance coordinator to support their finance and operations teams. This role will focus on managing financial coordination tasks, accounts receivable follow-ups, invoice-related processes, vendor communication, and ensuring important financial information is accurately tracked and handled.
The ideal candidate is someone who is extremely detail-focused, comfortable managing financial emails and follow-ups, and able to work independently while coordinating with internal accounting teams. Strong communication skills are essential, as this role involves regular collaboration and client communication.
Responsibilities
Accounts Receivable & Collections
- Monitor outstanding invoices and follow up with clients regarding overdue payments.
- Review payment-related emails and determine the appropriate next steps.
- Coordinate with accounting teams by forwarding payment information and necessary documentation.
- Assist with collections tracking and maintain accurate records of client payment statuses.
Accounts Payable & Vendor Coordination
- Support vendor invoice processing and payment coordination.
- Review billing-related communications and ensure issues are properly routed and followed up on.
- Assist with entering bills and processing payments when required.
Financial Administration & Data Accuracy
- Maintain accurate financial records and ensure all data is entered correctly.
- Review financial information with strong attention to detail and identify discrepancies.
- Organize and manage accounting-related documentation, including payment letters, W9 forms, and invoices.
Sales Commission Support
- Assist with sales commission tracking and calculations when needed.
- Maintain commission-related records and reports.
Systems & Reporting
- Utilize Salesforce to track sales and invoicing-related information.
- Work with QuickBooks Online (QBO) and other financial tools to support accounting operations.
- Use spreadsheets for tracking, reporting, and data management.
What Makes You a Perfect Fit
- You have exceptional attention to detail and naturally catch errors others may miss.
- You are highly organized and comfortable managing multiple financial tasks.
- You have strong written and verbal English communication skills with clear pronunciation.
- You can independently review emails, understand context, and take appropriate action.
- You are reliable, proactive, and comfortable working remotely.
Required Experience & Skills
- 2+ years of experience in accounting, finance operations, AR/AP, or a related role.
- Experience managing accounts receivable follow-ups and payment tracking.
- Strong knowledge of Microsoft Excel or Google Sheets.
- Experience working with accounting software such as QuickBooks Online or similar platforms.
- Strong professional email communication skills.
- Excellent attention to detail and accuracy.
Ideal Experience & Skills
- Experience with Salesforce or CRM systems.
- Experience supporting invoicing processes.
- Experience with collections and client payment follow-ups.
- Experience working with remote teams.
- Familiarity with tools such as Mercury or similar payment platforms.
Typical Day
- Reviewing financial and payment-related emails.
- Following up with clients regarding outstanding invoices.
- Coordinating with accounting teams on payments and documentation.
- Updating financial trackers and systems.
- Supporting invoice, vendor, and commission-related processes.
Interview Process
- Initial Recruiter Screening
- Client Interview
- Offer Stage
What Happens After You Apply
Right after you apply, you'll receive an email invitation from Spark Hire to record your Intro Video.
It's a short, self-recorded video completed