2026-1573 - Proposal Coordinator

Proposal Coordinator Overview The Proposal Coordinator is responsible for supporting the end-to-end proposal development process, ensuring high-quality, compliant, and timely responses to Requests for Proposal (RFPs). This role requires strong organizational, communication, and documentation skills, along with proficiency in MS Office tools and a working understanding of modern technologies such as cloud platforms, AI tools, and basic programming concepts. Key Responsibilities RFP Coordination & Compliance - Review and ensure compliance with RFP (Request for Proposal) requirements. - Manage and track proposal timelines, deliverables, and submission deadlines. - Fill out required forms and documentation (e.g., W9 and other compliance documents). - Coordinate with internal stakeholders to gather required inputs and ensure completeness. Proposal Development - Create and format RFP responses using organizational templates (e.g., Highstreet template). - Compile, edit, and structure content from multiple contributors. - Ensure consistency, clarity, and professional presentation of all proposal documents. - Submit completed proposals as per client requirements and guidelines. Content & Documentation Support - Maintain and enhance boilerplate content for reuse in proposals. - Assist in developing and formatting sales presentations using PowerPoint. - Support documentation efforts, including writing and editing standard response content. Required Skills - Proficiency in Microsoft Office Suite required. - Strong written English and verbal communication skills. - Excellent organizational and time management abilities. - Attention to detail and ability to manage multiple deadlines. - Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word. - Adobe Acrobat to create and combine PDF files. Good-to-Have Skills - Familiarity with Cloud technologies and digital platforms. - Exposure to AI tools for content generation, formatting, or productivity. - Understanding of Oracle systems or enterprise applications. Originally posted on Himalayas